Job description of the chief engineer of housing and communal services. Job description of a utility engineer. Job descriptions in housing and communal services
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| Instructions for the position " Chief engineer of the enterprise", presented on the site, complies with the requirements of the document - "DIRECTORY qualification characteristics occupations of workers. Issue 87. Housing and communal services of settlements. (Taking into account the applications approved by: order of the State Committee of Ukraine on Housing and Communal Services of 09.07.2004 N 132, order of the State Housing and Communal Services of Ukraine on 22.11.2004 N 210, order of the Ministry of Housing and Communal Services of 08.12.2009 N 387, order of the Ministry of Housing and Communal Services of Ukraine on December 23, 2010 N 464), which was approved by the order of the State Committee for Construction, Architecture and Housing Policy of Ukraine on June 14, 1999 N 144. Agreed by the Ministry of Labor and Social Policy of Ukraine. The status of the document is "valid". |
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Preface to job description
0.1. The document comes into force from the moment of its approval.
0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.3. Document approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.
1. General Provisions
1.1. The position "Chief engineer of the enterprise" belongs to the category "Managers".
1.2. Qualification requirements - complete higher education relevant area of study (master or specialist). Postgraduate education in management. Work experience in the profession of lower-level managers - at least 5 years.
1.3. Knows and applies:
- legislative and regulatory acts on housing policy in Ukraine;
- resolutions, orders of state bodies and other guidance materials on the activities of a housing enterprise (organization);
- Rules and norms for the technical operation of the housing stock;
- work experience of advanced housing organizations;
- economics and organization of production, labor and management;
- basics of labor legislation;
- rules and norms of labor protection, industrial sanitation and fire protection.
1.4. The chief engineer of the enterprise is appointed to the position and dismissed by order of the organization (enterprise / institution).
1.5. The chief engineer of the enterprise reports directly to _ _ _ _ _ _ _ _ _ _ .
1.6. The chief engineer of the enterprise directs the work _ _ _ _ _ _ _ _ _ _ .
1.7. The chief engineer of the enterprise during his absence is replaced by a duly appointed person who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.
2. Description of work, tasks and job responsibilities
2.1. Ensures the safety and correctness of the technical operation of the housing stock, non-residential buildings and structures and the equipment installed in them in the territory assigned to the residential enterprise (organization).
2.2. Organizes a periodic survey of the housing stock to determine the technical condition and level of improvement of residential buildings, apartments and residential buildings unsuitable for habitation, the technical condition of the engineering equipment of buildings, takes measures to eliminate the identified shortcomings.
2.3. Approves schedules of preventive inspections of buildings and apartments, controls their implementation.
2.4. Develops annual and long-term plans for the repair of residential buildings and engineering equipment, determines the objects of repair and ensures the development of the necessary technical documentation regarding them, organizes the implementation of these plans.
2.5. Carries out control over the work on the repair of the housing stock, their quality and technological sequence.
2.6. Accepts work and draws up acts on their implementation.
2.7. Participates in the work of the commission for the acceptance into operation of new houses and houses after repair and reconstruction.
2.8. Provides timely and high-quality preparation of residential buildings for operation in the autumn-winter and spring-summer periods.
2.9. Controls the serviceability and safety of engineering equipment and instrumentation.
2.10. Develops and organizes measures for saving and rational use of water, heat and electricity.
2.11. Organizes and supervises the execution of work on the orders of the population.
2.12. Prepares documents for the conclusion of contracts with contractors for the repair of housing stock and maintenance of engineering equipment.
2.13. Controls the performance of work on sealing engineering inputs, cleaning ventilation ducts and chimneys in accordance with the design and regulatory documentation.
2.14. Organizes work on the introduction of new equipment and progressive technology, the experience of advanced housing enterprises, rationalization proposals and inventions, and raising the level of mechanization of work.
2.15. Develops and implements measures to ensure the fire safety of residential and non-residential buildings and structures located on the territory of a residential enterprise.
2.16. Ensures compliance with the rules and regulations on labor protection and industrial sanitation.
2.17. Takes measures to ensure the safety of people in case of detection of an emergency condition of elements of residential buildings, organizes the resettlement of residents.
2.18. Provides accounting and storage of technical documentation at the enterprise: projects of houses, acts of putting them into operation, technical passports of buildings, floor plans, documents on the division of cost boundaries, normative documents.
2.19. Accepts citizens applying for technical maintenance of the housing stock, responds to complaints and requests from residents.
2.20. Organizes training and advanced training of employees.
2.21. Knows, understands and applies the current regulatory documents relating to its activities.
2.22. Knows and fulfills the requirements of regulatory acts on labor and environmental protection, complies with the norms, methods and techniques for the safe performance of work.
3. Rights
3.1. The chief engineer of the enterprise has the right to take actions to prevent and eliminate the occurrence of any violations or inconsistencies.
3.2. The chief engineer of the enterprise has the right to receive all social guarantees provided for by law.
3.3. The chief engineer of the enterprise has the right to demand assistance in the performance of his duties and the exercise of rights.
3.4. The chief engineer of the enterprise has the right to demand the creation of an organizational specifications necessary for the performance of official duties and the provision of the necessary equipment and inventory.
3.5. The chief engineer of the enterprise has the right to get acquainted with the draft documents relating to his activities.
3.6. The chief engineer of the enterprise has the right to request and receive documents, materials and information necessary for the performance of his duties and orders of the management.
3.7. The chief engineer of the enterprise has the right to improve his professional qualifications.
3.8. The chief engineer of the enterprise has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.
3.9. The chief engineer of the enterprise has the right to get acquainted with the documents that define the rights and obligations of the position held, the criteria for assessing the quality of the performance of official duties.
4. Responsibility
4.1. The chief engineer of the enterprise is responsible for non-fulfillment or untimely fulfillment of the duties assigned by this job description and (or) non-use of the rights granted.
4.2. The chief engineer of the enterprise is responsible for non-compliance with the rules of internal labor regulations, labor protection, safety, industrial sanitation and fire protection.
4.3. The chief engineer of an enterprise is responsible for disclosing information about an organization (enterprise/institution) that is a trade secret.
4.4. The chief engineer of the enterprise is responsible for non-fulfillment or improper fulfillment of the requirements of the internal regulatory documents of the organization (enterprise / institution) and the legal orders of the management.
4.5. The chief engineer of the enterprise is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.
4.6. The chief engineer of the enterprise is responsible for causing material damage to the organization (enterprise / institution) within the limits established by the current administrative, criminal and civil legislation.
4.7. The chief engineer of the enterprise is responsible for the misuse of the granted official powers, as well as their use for personal purposes.
JOB DESCRIPTION
housing maintenance engineer
1.1. This job description defines the functional, job duties, rights and responsibilities of the engineer for the technical operation of the housing stock of the unit " Technical technologies» (hereinafter referred to as the Engineer for the technical operation of the housing stock) Federal state state-financed organization higher professional education Russian Academy of National Economy and public service under the President Russian Federation(hereinafter referred to as the Institution).
1.2. A person who meets the following requirements for education and training is appointed to the position of engineer for the technical operation of the housing stock:
with experience practical work:
1.3. The housing maintenance engineer must know:
1.4. The housing maintenance engineer must be able to:
1.5. The engineer for the technical operation of the housing stock is appointed to the position and dismissed by order CEO Institutions in accordance with the current legislation of the Russian Federation.
1.6. The engineer for the technical operation of the housing stock reports to the General Director of the Institution and the head of the "Technical Technologies" division
2. Labor functions
3. Job responsibilities
4. Rights
The engineer for the technical operation of the housing stock has the right to:
4.1. Request and receive the necessary information, as well as materials and documents related to the activities of an engineer for the technical operation of the housing stock.
4.2. Improve qualifications, undergo retraining (retraining).
4.3. Enter into relationships with departments of third-party institutions and organizations to resolve issues within the competence of the engineer for the technical operation of the housing stock.
4.4. Participate in the discussion of issues that are part of his functional duties.
4.5. Make suggestions and comments on the improvement of activities in the assigned area of work.
4.6. Apply to the relevant local authorities or to the court to resolve disputes arising in the performance of functional duties.
4.7. Use information materials and legal documents necessary for the performance of their duties.
4.8. Pass certification in the prescribed manner.
5. Responsibility
The Housing Maintenance Engineer is responsible for:
5.1. Failure to perform (improper performance) of their functional duties.
5.2. Failure to comply with the orders and instructions of the General Director of the Institution.
5.3. Inaccurate information about the status of the execution of assigned tasks and instructions, violation of the deadlines for their execution.
5.4. Violation of the internal labor regulations, fire safety and safety regulations established in the Establishment.
5.5. Causing material damage within the limits established by the current legislation of the Russian Federation.
5.6. Disclosure of information that became known in connection with the performance of official duties.
For the above violations, an engineer for the technical operation of the housing stock may be brought to disciplinary, material, administrative, civil and criminal liability in accordance with applicable law, depending on the severity of the misconduct.
This job description has been developed in accordance with the provisions (requirements) Labor Code of the Russian Federation dated December 30, 2001 No. 197 FZ (Labor Code of the Russian Federation) (as amended and supplemented), the professional standard "Housing Fund Management Specialist" approved by order of the Ministry of Labor and social protection of the Russian Federation dated April 11, 2014 No. 233n and other regulatory legal acts regulating labor relations.
Job description chief engineer of housing and communal services[name of organization, enterprise, etc.]
This job description has been developed and approved in accordance with the provisions and other regulatory legal acts governing labor relations.
1. General Provisions
1.1. The chief engineer of housing and communal services (HCS) belongs to the category of managers.
1.2. Appointment to the position of the chief engineer of housing and communal services and his dismissal from office is carried out by order (instruction) of the head of the organization.
1.3. A person with a higher professional education and work experience in the specialty in housing and communal services for at least [term] years.
1.4. The chief engineer of housing and communal services in his activities reports to [position title].
1.5. The chief engineer of housing and communal services should know:
Decrees, orders, orders, regulations in the field of housing and communal services, regulatory and methodological materials on the implementation of the concept of housing and communal services reform in the Russian Federation;
Housing legislation, Housing Code of the Russian Federation;
Rules for the provision of public services;
Rules and norms of technical operation of housing stock;
Technology for the provision of housing and communal services;
Types and features of the provision of housing and communal services;
Standards for services for the operation and repair of housing for the population;
Standards, the mandatory requirements of which must comply with housing and communal services;
Economics, organization of housing and communal services, labor and management;
Organization of material and technical support of the organization;
Production capacities and human resources of the organization, plans and diagrams of housing and communal services and engineering networks of electricity - water - and heat supply of the service area;
Methods of resource and energy saving in housing;
The procedure for the development and approval of plans for the financial and economic activities of the organization;
Fundamentals of planning, strategic and operational planning;
Basics production management;
The procedure for concluding and executing civil law contracts;
The procedure for compiling and coordinating business plans for the production, economic and financial and economic activities of the organization;
Office work standards (classification of documents, procedure for registration, registration, passage, storage, etc.);
Means of computer technology, communications and communications;
Basics of labor legislation;
Rules and norms of labor protection and safety, industrial sanitation and fire safety.
2. Functions
2.1. Planning and directing the technical activities of the organization.
2.2. Formation of an order for maintenance, maintenance and repair of the housing stock and for the supply of utilities.
2.3. Technical support for the production of works on the provision of housing and communal services.
2.4. Managing the organization's technical staff.
3. Job responsibilities
The Chief Housing Engineer performs the following official duties:
3.1. Determines the policy and direction of the technical development of the organization.
3.2. Organizes the maintenance of the housing stock (sanitary maintenance of houses and adjacent territory; maintenance of structures, elements, assemblies, engineering equipment of buildings, etc.).
3.3. Provides maintenance of buildings and premises in accordance with the rules and regulations of industrial sanitation, fire safety, safety.
3.4. Conducts an analysis of the technical condition of the housing stock, the level and quality of the services provided and the work performed, develops proposals for improving the quality of housing stock maintenance, expanding the types of services provided.
3.5. Introduces resource-saving technologies.
3.6. Develops:
Requirements for the quality of maintenance and repair of housing stock;
Standards for the labor intensity of the work performed and establishes the norms for the consumption of materials for their implementation;
3.7. Organizes:
Receiving and registering applications, maintaining records of repair work;
Drawing up a list of required works on maintenance and repair of housing stock.
3.8. Develops draft contracts in their technical part for the maintenance and repair of housing stock.
3.9. Manages major and current repairs:
Water supply;
Sewerage;
Heat supply;
gas supply;
Roofs;
Engineering equipment of the building (boiler equipment, pumps, fans and air conditioners, elevator equipment, intercoms, security alarms, antenna equipment, cable TV, radio);
Instrumentation of buildings (meters for heat, water, electricity, gas).
3.10. Provides improvement of management organization, increase in labor productivity, reduction of costs, rational use production resources, compliance of housing and communal services with the current state standards.
3.11. Oversees:
Compliance with design, engineering and technological discipline, rules and regulations on labor protection, safety, industrial sanitation and fire safety, the requirements of sanitary authorities, as well as bodies exercising technical supervision;
The technical condition and use of the housing stock and the provision of housing and communal services;
Ensuring the technical conditions for the operation and maintenance of the housing stock by contractors;
Preparation of the housing stock for seasonal operating conditions;
The quality and scope of work performed and services provided.
3.12. Organizes work on maintaining technical documentation.
3.13. Organizes training and advanced training technical work nicknames.
4. Rights
The chief engineer of housing and communal services in the exercise of his official powers has the right to:
4.1. Providing organizational and technical conditions necessary for the performance of official duties.
4.2. Familiarization with the job description and other documents that establish his rights and obligations in his position, the criteria for assessing the quality of performance of official duties and the conditions for promotion.
4.3. Obtaining, in the prescribed manner, information and materials necessary for the performance of official duties, as well as making proposals for improving the activities of the department.
4.4. Submit proposals for improvement of the work related to the responsibilities stipulated by the this manual.
4.5. Get acquainted with the draft decisions of the organization's management regarding its activities.
4.6. Sign and endorse documents within their competence.
4.7. For all social guarantees provided for by law.
4.8. Protection of your personal data.
4.9. Raising professional qualifications.
4.10. Other rights provided labor law.
5. Responsibility
The Chief Housing Engineer is responsible for:
5.1. For failure to perform or improper performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of the Russian Federation;
5.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation;
5.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current limits, determined by the administrative, criminal, civil legislation of the Russian Federation.
The job description was developed in accordance with [name, number and date of the document].
Head of HR:
[initials, last name]
[signature]
[day month Year]
Agreed:
[initials, last name]
[signature]
[day month Year]
Familiarized with the instructions:
[initials, last name]
[signature]
[day month Year]
Dear experts, Out of habit, I rated your previous answer with 5 stars, but I began to delve into it - I realized that it was just a reply. I asked for job descriptions for a SPECIFIC field of activity - housing and communal services (management company), and you sent me absolutely general, faceless instructions. I'm terribly disappointed, it's just that you can find something more applied on the Internet. Now I need to provide Rostekhnadzor with the Chief Engineer, and I have only nonsense like " Chief Engineer must ensure that the manufactured products comply with current state standards, technical conditions and requirements of technical aesthetics, as well as their reliability and durability. "How do you like it yourself? It seems to me that you should be ashamed to do such unprofessional work for quite a lot of money. quickly rehabilitate.It is a pity to be disappointed ...
Answer
Answer to the question:
The job description of a chief engineer (in the housing sector) may look like in the following way:
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Job description
chief engineer (in the field of housing and communal services) [name of the organization, enterprise, etc.]
This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other legal acts governing labor relations.
1. General Provisions
1.1. The chief engineer of housing and communal services (HCS) belongs to the category of managers.
1.2. Appointment to the position of the chief engineer of housing and communal services and his dismissal from office is carried out by order (instruction) of the head of the organization.
1.3. A person with a higher professional education and work experience in the specialty in housing and communal services of at least [ term] years.
1.4. The chief engineer of housing and communal services in his activities is subordinate to [ Job title].
1.5. The chief engineer of housing and communal services should know:
Decrees, orders, orders, regulations in the field of housing and communal services, regulatory and methodological materials on the implementation of the concept of housing and communal services reform in the Russian Federation;
Housing legislation, Housing Code of the Russian Federation;
Rules for the provision of public services;
Rules and norms of technical operation of housing stock;
Technology for the provision of housing and communal services;
Types and features of the provision of housing and communal services;
Standards for services for the operation and repair of housing for the population;
Standards, the mandatory requirements of which must comply with housing and communal services;
Economics, organization of housing and communal services, labor and management;
Organization of material and technical support of the organization;
Production capacities and human resources of the organization, plans and diagrams of housing and communal services and engineering networks of electricity, water and heat supply of the serviced territory;
Methods of resource and energy saving in housing;
The procedure for the development and approval of plans for the financial and economic activities of the organization;
Fundamentals of planning, strategic and operational planning;
Basics of production management;
The procedure for concluding and executing civil law contracts;
The procedure for compiling and coordinating business plans for the production, economic and financial and economic activities of the organization;
Office work standards (classification of documents, procedure for registration, registration, passage, storage, etc.);
Means of computer technology, communications and communications;
Basics of labor legislation;
Rules and norms of labor protection and safety, industrial sanitation and fire safety.
2. Functions
2.1. Planning and directing the technical activities of the organization.
2.2. Formation of an order for maintenance, maintenance and repair of the housing stock and for the supply of utilities.
2.3. Technical support for the production of works on the provision of housing and communal services.
2.4. Managing the organization's technical staff.
3. Job responsibilities
The Chief Engineer of the Housing and Public Utilities Service performs the following duties:
3.1. Determines the policy and direction of the technical development of the organization.
3.2. Organizes the maintenance of the housing stock (sanitary maintenance of houses and adjacent territory; maintenance of structures, elements, assemblies, engineering equipment of buildings, etc.).
3.3. Provides maintenance of buildings and premises in accordance with the rules and regulations of industrial sanitation, fire safety, safety.
3.4. Conducts an analysis of the technical condition of the housing stock, the level and quality of the services provided and the work performed, develops proposals for improving the quality of housing stock maintenance, expanding the types of services provided.
3.5. Introduces resource-saving technologies.
3.6. Develops:
Requirements for the quality of maintenance and repair of housing stock;
Standards for the labor intensity of the work performed and establishes the norms for the consumption of materials for their implementation;
3.7. Organizes:
Receiving and registering applications, maintaining records of repair work;
Drawing up a list of required works on maintenance and repair of housing stock.
3.8. Develops draft contracts in their technical part for the maintenance and repair of housing stock.
3.9. Manages major and current repairs:
Water supply;
Sewerage;
Heat supply;
gas supply;
Roofs;
Engineering equipment of the building (boiler equipment, pumps, fans and air conditioners, elevator equipment, intercoms, security alarms, antenna equipment, cable TV, radio);
Instrumentation of buildings (meters for heat, water, electricity, gas).
3.10. Ensures the improvement of management organization, increase in labor productivity, cost reduction, rational use of production resources, compliance of housing and communal services with current state standards.
3.11. Oversees:
Compliance with design, engineering and technological discipline, rules and regulations on labor protection, safety, industrial sanitation and fire safety, the requirements of sanitary authorities, as well as bodies exercising technical supervision;
The technical condition and use of the housing stock and the provision of housing and communal services;
Ensuring the technical conditions for the operation and maintenance of the housing stock by contractors;
Preparation of the housing stock for seasonal operating conditions;
The quality and scope of work performed and services provided.
3.12. Organizes work on maintaining technical documentation.
3.13. Organizes training and advanced training of technical workers.
4. Rights
The chief engineer of housing and communal services in the exercise of his official powers has the right to:
4.1. Providing organizational and technical conditions necessary for the performance of official duties.
4.2. Familiarization with the job description and other documents that establish his rights and obligations in his position, the criteria for assessing the quality of performance of official duties and the conditions for promotion.
4.3. Obtaining, in the prescribed manner, information and materials necessary for the performance of official duties, as well as making proposals for improving the activities of the department.
4.4. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
4.5. Get acquainted with the draft decisions of the organization's management regarding its activities.
4.6. Sign and endorse documents within their competence.
4.7. For all social guarantees provided for by law.
4.8. Protection of your personal data.
4.9. Raising professional qualifications.
4.10. Other rights provided by labor legislation.
5. Responsibility
The Chief Housing Engineer is responsible for:
5.1. For failure to perform or improper performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of the Russian Federation;
5.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation;
5.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current limits, determined by the administrative, criminal, civil legislation of the Russian Federation.
The job description was developed in accordance with [ name, number and date of the document].
Head of HR:
[initials, surname]
[signature]
[day month Year]
Agreed:
[initials, surname]
[signature]
[day month Year]
Familiarized with the instructions:
[initials, surname]
[signature]
[day month Year]
In conclusion, we note that the obligation to compile is established only for state bodies (). It is impossible to fine an organization that is not a government agency for the lack of instructions ().
However, there are strong arguments in favor of writing a job description. Its presence will allow the organization:
- justify;
- evenly distribute responsibilities between similar positions;
- prove in court the legitimacy of the imposition disciplinary action per employee;
- correctly conduct personnel certification, etc.
Job descriptions are prepared for each staff position.
The procedure for compiling a job description not regulated by law , therefore, the employer independently decides how to draw it up. In practice, the job description can be framed as or how. Similar explanations are contained in.
In addition, the chief engineer is a leadership position in any organization. Regardless of the type of activity of the organization, the labor function of the chief engineer is designated taking into account the Qualification Handbooks, professional standards (and the duties for this position are determined without taking into account the scope of the organization's activities). See "Qualification directory of positions of managers, specialists and other employees" (approved by Decree of the Ministry of Labor of Russia of 08/21/1998 N 37) (as amended on 02/12/2014). Also, when drawing up instructions, the real duties that the employee will perform when appointed to a particular position are taken into account. The employer draws up instructions, taking into account the provisions outlined above.
We also draw your attention to the fact that we do not develop documents at the request of users, but offer forms of documents for the most common situations that you can easily adapt to your needs.
Thank you for understanding.
Details in the materials of the System Personnel:
1. Magazines and books:
Samples and comments
Checking the effectiveness of job descriptions
Evgeniya RIVKINA, Head of Human Resources, KORIS Assistance LLC (St. Petersburg)
Read the article:
A rare check of the organization does without the question: "Where are your job descriptions?". Perhaps that is why most managers believe that job descriptions are mandatory, but at the same time vaguely represent their true purpose. That's why it's so important to figure out what makes job descriptions truly effective and why they can't be written formally.
Principles for compiling a job description
The job description prescribes the labor function of the employee, the list of his duties, the limits of responsibility, the body of knowledge and professional experience, which he must possess, etc. (). The procedure for compiling a job description is not regulated by regulatory legal acts. This means that the employer has the right to determine the appropriate procedure himself and fix it in a local act, for example, in the Regulations on Job Descriptions or in the Instructions for HR Records Management.
Ideally, before developing job descriptions, it is desirable to create regulations on structural divisions (). In other words, all the functions necessary for the successful operation of the organization must be prescribed and assigned to the relevant departments, and only then between employees ().
Example
The organization of Galaktika LLC is located in Tula, and the founders of the company are in Moscow. At the annual meeting, it seemed to the founder Konstantin K. that the accounting staff of Galaktika LLC was bloated, and he proposed to reduce the position of the payroll accountant. In reply Chief Accountant Irina N. sent the founder job descriptions of the employees of her department, including the payroll accountant (sample below). Irina N. made an addition that the payroll accountant combines her duties with the duties of a cashier, which makes it possible to reduce the wage fund. The founders had no more claims to the number of the department.
download sample
It is widely believed that job descriptions should be created exclusively by personnel officers. However, heads of departments should also be involved in this work. They know what tasks their subordinates face, what operations each of them actually performs (essence, term, frequency), what qualifications employees should have.
The task of the personnel officer is to develop a form of job description, to help the heads of departments correctly formulate the duties of specialists and qualification requirements for them. And also check the literacy of the document, including legal (if the organization does not have a lawyer) ().
download sample
What to look for in the current instructions
It is not enough to distribute labor functions among employees with the help of job descriptions. We need to ensure that these documents become really useful tools. Let's see how to do it.
Compliance with the actual functions performed. Check to what extent the functions actually performed by employees correspond to their job descriptions. The latter should describe the list of procedures that the employee performs as part of his work (). Including the procedure for replacing other employees during their absence, the interaction of a specialist with other departments, his manager and subordinates. Make sure you follow the instructions at work. Make adjustments to them if necessary.
Various functionality. Avoid unnecessary duplication of functions - this leads to confusion in work, unnecessary competition and conflicts between employees, which ultimately reduces work efficiency. At the same time, remember that the job responsibilities of employees who work in positions of the same name must be the same (Art. , Labor Code of the Russian Federation). Otherwise, it is better to rename their positions. Ensure that responsibilities are evenly distributed among similar positions.
Example
The head of the personnel department of a large trading holding convinced the commercial director to assign individual employees to each function of the sales department. Previously, each manager led the client from the beginning (cold calls) to the end (calculations and delivery of goods). However, different stages of work with a client required the manifestation of different personal qualities, so one employee physically could not perform it equally effectively. The idea was implemented and turned out to be successful. The sales department began to work as a single team, unhealthy competition between employees disappeared, the company stopped incurring losses due to the absence or dismissal of one of the managers. The problem of emotional burnout was also solved: employees could change the scope of activities within their department without wasting time on adaptation.
The job description should not worsen the position of the employee in comparison with the norms established by labor legislation and other regulatory legal acts containing labor law norms ().
Simple language of presentation. Instructions must be clear and not misunderstood. Instead of foreign terms with which the employee may not be familiar, use their Russian counterparts. The employee must be familiarized with the job description before signing the employment contract and find out if his functions are clear to him ().
Compliance with the professional standard. Before the advent of professional standards, organizations, when developing job descriptions, were guided by qualification directories, many of the provisions of which were outdated (). Now you can take into account the requirements of accepted professional standards. Note that while professional standards have not become mandatory.
Efficiency criteria. There are several options for how to encourage employees to perform their duties at the maximum level. Many organizations pay employees based on key indicators efficiency (KPI), use the principles of formation effective contract and others (Art., Labor Code of the Russian Federation). At the same time, the employment contract stipulates that the payment of a bonus or bonus part of the salary depends on the fulfillment by the employee of certain criteria that are prescribed in the relevant local act. These criteria must be measurable and objective. Traditionally, the basis for non-payment of a bonus or bonus is a violation of job description, labor discipline, etc.
Revision frequency. As a rule, job descriptions are reviewed every five years or when there are significant changes in the work process. In the Regulations on job descriptions, it is better to indicate:
- events that entail a revision of the job description. For example, supplementing the duties of an employee in connection with the approval of a professional standard for the position, changing staffing, new challenges structural unit, the emergence of other types of work;
- employees who have the right to make a proposal to adjust the job description. For example, it can be the head of the department, the head of the personnel department, the lawyer of the organization.
Expert advice
Yulia ALEKSEEVA, Head of Human Resources and labor relations OJSC AK BARS Leasing (Kazan)
Job description will help out in case of a labor dispute
Well-written job descriptions not only help the employer build relationships with the employee, but are also useful in resolving labor disputes. With the help of these documents, it is possible to justify the difference in salaries in similar positions, objectively assess the activities of an employee during the trial period, argue the dismissal of an employee due to inconsistency with the position held, etc. Employees who challenge their dismissal in court often refer precisely to the lack of job descriptions ( appeal ruling of the Perm Regional Court dated May 14, 2014 in case No. 33-4192).
Making changes to the job description
As new professional standards are approved, many organizations amend the job descriptions of working employees. Without their consent, this can only be done if the amendments are of a clarifying, technical nature and, in general, fall within the scope of the labor function performed by the employee. If the employee does not agree to changes to the job description, and they, in turn, affect mandatory conditions employment contract, then it is impossible to make them unilaterally (