Who can work as a document management specialist. Electronic document management specialist job description. Job description of a specialist in working with documents

10.11.2020

1.1. VSPDO belongs to the category of middle managers. A person who has a higher profile education and at least 3 years of experience in a position in large companies (numbering more than 100 people), and also has at least 2 years of managerial experience is appointed to the position of VSPDO.

1.2. Appointment to the position of VSPDO and dismissal from it is carried out by order of the managing director of the company upon presentation of the administrative director and the director of personnel and organizational development.

1.3. VSPDO reports directly to the Administrative Director. VSPDO is functionally subordinate to clerks (employees who are entrusted with the duties of record keeping) and secretaries of all joint ventures of the company. VSPOD are subordinated linearly to the clerk and the head of the company's archival service.

1.4. VSPOD must know:

1.4.1. Decrees, orders, orders, other guidelines and regulations higher and other bodies relating to the activities of the company and, in particular, the activities of the secretariat.

1.4.2. The unified state system of office work, the rules for storing, archiving documents, auditing documents, destroying, transferring them to the archives of the company and state archives, as well as the standards of the unified system of organizational and administrative documentation.

1.4.3. Regulations, instructions, other regulatory documents governing the work of the company in the field of document management and the secretariat.

1.4.4. organizational structure, the management team of the company and its structural divisions(SP).

1.4.5. Specialization of the company's activities, the specifics of working with documents of the company's industry.

1.4.6. Methods of registration and processing of documents.

1.4.7. Sufficiently good command English language(level not lower than Pre-Intermediate); know the translation methodology, the current system for coordinating translations, the basics of literary editing, and have excellent skills in drafting a protocol.

1.4.8. Personal Computer: programs - MS Office, MS Exchange, Access, Outlook, Lotus Notes, Internet, e-mail.

1.4.9. Rules for the use of office equipment and intercoms (mini-ATS - at least 50 internal subscribers, modem, fax, scanner, printer, copier, shredder, laminator, stitching machine, voice recorder).

1.4.10. Document flow schemes.

1.4.11. The procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting.

1.4.12. Deadlines and procedures for submitting cases to the archive.

1.4.13. Systems for organizing control over the execution of documents.

1.4.14. Office equipment and other means of mechanization of managerial work.

1.4.15. Fundamentals of economics, organization of production, labor and management.

1.4.16. Labor legislation (Labor Code of the Russian Federation) and labor protection Russian Federation.

1.4.17. Rules for the operation of computer technology.

1.4.18. Rules of the internal labor schedule of the company.

1.4.19. Financial planning and reporting within their competence.

1.4.20. Planning the training of subordinate personnel.

1.4.21. Motivation systems.

1.5 VSPDO in its activities is guided by:

1.5.1. Regulations on VSPDO, instructions, regulations on the secretariat of the company.

1.5.2. Regulations on the document flow of the company.

1.5.3. This job description.

1.5.4. The internal regulations established by the company.

1.5.5. Regulations on working with confidential information.

1.5.6. Labor contract.

1.5.7. Staff Regulations.

1.5.8. Other documents directly related to the activities of the VSPDO.

1.6. VSPOD reports directly to the administrative director of the company.

1.7. WSPDO supervises the staff of the secretariat.

1.8. During the absence of VSPDO (business trip, vacation, illness, etc.), his duties are performed by the deputy, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

2. Job responsibilities

2.1. Organizes the work of the company's document flow and the work of the company's secretariat and archival service, distributes the workload among subordinate employees. Leads financial planning and reporting in the activities of the work of the secretariat and the document flow of the company.

2.2. Provides control of the company's document flow (paper and electronic), timely processing of incoming and outgoing correspondence, its delivery to its destination.

2.3. Controls the deadlines for the execution of documents and their correct execution. Provides storage of company seals.

2.4. Plans the work of the secretariat, submits the work plans of the secretariat for approval and approval. Organizes work on registration, accounting, storage and transfer to the relevant structural divisions of documents of current office work, including orders and orders of management, on the formation of cases and their deposit.

2.5. Develops instructions for conducting office work in the company and organizes their implementation. Creates a unified document management system (USDO) in the company (electronic and paper DO). Develops documents regulating the activities of the company in the field of document management.

2.6. Takes measures to provide the employees of the secretariat with the necessary instructional and reference materials, as well as inventory, stationery, equipment, office equipment, technical means managerial work.

2.7. Carries out methodological management of office work in the structural divisions of the company, control of the correct formation, storage and timely delivery of files to the archive, preparation of certificates on compliance with the deadlines for the execution of documents.

2.8. Provides printing and reproduction of office documents.

2.9. Participates in the preparation of meetings convened by management, meetings of the board of directors and meetings of shareholders and organizes their maintenance.

2.10. Provides an appropriate mode of access to documents and use of the information contained in them.

2.11. Participates in the development and implementation of new technological processes work with documents, improvement of automated information systems and technologies (taking into account the use of computer technology).

2.12. Maintains a database of directories of internal and external telephone numbers for the activities of the secretariat.

2.13. Carries out work on the protection of information constituting state, commercial and official secrets.

2.14. Carries out the instructions of the immediate supervisor - the administrative director and the managing director of the company.

2.15. Develops and organizes activities to improve ESDO.

2.16. Conducts financial planning and reporting within its competence.

2.17. Plans and conducts training for subordinate personnel.

2.18. Develops a system of motivation for subordinate personnel.

VSPDO has the right:

3.1. Submit for consideration the managing director, administrative director and heads of structural divisions of the company proposals for improving the work of document management, the secretariat - forms and methods of working with documents.

3.2. Require the heads of structural divisions and other responsible employees of the company to properly comply with the established rules for working with documents in the company.

3.3. Return the documents to the performers and demand their revision in case of violation of the established rules.

3.4. Carry out checks of the organization of office work in structural divisions.

3.5. Sign and endorse documents related to the activities of the secretariat.

3.6. Give instructions that are mandatory for the employees of the secretariat; demand timely and high-quality implementation.

3.7. Submit proposals for the consideration of the administrative director and the managing director of the company on encouraging distinguished employees of the secretariat, imposing penalties on violators of production and labor discipline.

4. Responsibility

VSPDO is responsible for:

4.1. For the loss and damage of documents, incompetence in decision-making in professional activity, improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor law Russian Federation.

4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

5. Interaction with other structural

company divisions

VSPDO in its activities interacts with other structural units:

5.1. With the heads of all structural divisions of the company - on the issues of record keeping, organization of control and verification of the execution of the instructions of the secretariat, preparation and submission of necessary documents.

5.2. With the legal department - on legal issues related to the preparation of documents.

5.3. With the economic service of the company - on the provision of office equipment, document forms, stationery, etc.

5.4. With the department of personnel and organizational development - on the selection, hiring, dismissal and relocation of employees of the department, as well as training, advanced training, development of a system of incentives and penalties.

5.5. With an IT department in the area information technologies and advanced methods of electronic document management, use latest methods in the work of the secretariat (office equipment, etc.).

The appointment, transfer and dismissal of a specialist is carried out in accordance with the procedure established by the current labor legislation - by order of the general director on the proposal of the head of the administrative department. 1.5 In the event of a temporary absence of a specialist, his duties are performed by a person appointed by order of the General Director, with the obligatory familiarization with this job description. 1.6 The specialist in the performance of official duties is guided by: - legislative acts of the Russian Federation; - orders, instructions, orders of the general director; - instructions for office work and archive work; - norms and rules established at the enterprise; - The enterprise's policy in the field of quality, documentation of the enterprise's quality management system ;- this job description and employment contract- Regulations on the administrative department.

What are the responsibilities of a document management specialist?

Review documents and send them for execution to managers and specialists of the enterprise. 4.4 Require performers to finalize documents prepared in violation of the established rules for their preparation and execution (GOST 6.38-90). 4.5 Submit suggestions for improvement to management documentation support activities of the enterprise, improving the forms and methods of managerial work based on the use of electronic technology. 4.6 Creating normal conditions for performance official duties and safety of all documents generated in the activities of the enterprise. 4.7 Make decisions within their competence. 4.8 Use the benefits, established by law Russian Federation and provided for employees in collective agreement enterprises.

Work for document management specialist

Document management specialist

Workflow specialist in Moscow: 1,309 vacancies

Job description of a document management specialist:

General provisions:

251.001 Real job description is the main regulatory and organizational document that establishes the functions, rights and obligations, responsibilities of the Document Management Specialist, regulating the organization of his activities, the procedure for business interaction with officials of structural divisions of XXX and other organizations. 251.002 This job description is a document of direct action, comes into force from the date of approval and is mandatory for the employee from the moment of familiarization against signature. 251.003 Renaming, liquidation of the position of a Document Management Specialist, appointment to a position and dismissal from a position are carried out by order Director General XXX.

Job description of a leading document management specialist

Job search tips, publications for job seekers Document management specialist A document management specialist is needed in any more or less large enterprise, since the flow of invoices, contracts, reports can be quite large. Sometimes a separate specialist has to be hired to fulfill this responsibility.

What functions does this employee perform? What is the work of a document management specialist This specialist is responsible for receiving correspondence, and also, like a freight dispatcher, organizes the receipt of other types of documentation from outside. Also, there is a registration of the transfer of documentation to counterparties.

Thus, there is interaction with courier services. Correspondence may not necessarily be addressed to clients or colleagues from another office.
Often, any contracts or reports need to be given to someone within the company for review.

Job description of a specialist in working with documents

All structural divisions and officials of XXX within their competence; 255.2 Submit proposals to senior management on issues related to their Competence; 255.3 Take initiatives that are aimed at improving the quality of their work, the work of the group, the department as a whole; 256 Responsibility The Document Management Specialist is personally liable to the General Director of XXX for failure or improper performance of his functional duties in achieving the established goals, as well as improper use of the rights granted to him: - in accordance with the current labor legislation of the Russian Federation, internal regulatory documents, and an employment contract, the employee bears disciplinary responsibility; – in accordance with the agreement on full individual liability the employee is liable.

Document management specialist with bank partners

The Document Management Specialist reports directly to the Document Management Team Leader of the Administration Department. 251.005 The Document Management Specialist has no subordinates. 251.006 The Documents Specialist may replace the Lead Documents Specialist in the Administrative Department during his absence. 251.007 During the absence of the Document Management Specialist, he is replaced by the Lead Document Management Specialist. 252 Objectives and duties: 252.1 The activities of the Document Management Specialist are aimed at achieving the following objectives: 252.1.1 Coordination of information flows between XXX and Counterparties. 252.1.2 Record keeping within the scope of functional duties.

Responsibilities document management specialist

Work experience is also important, as well as for working as a production designer, since an employee must be a confident user of a personal computer, be able to draw up documents with all accuracy and pedantry, organize them, navigate in a database and a large amount of data, and also have an excellent command of office equipment. From personal qualities, attentiveness, organization, accuracy are welcome.
This work does not require physical or excessive moral stress. As a rule, stressful conditions are not typical for such a case.

The only thing that is required from the employee is increased attention to all documents. If you have the appropriate knowledge and experience, you can count on a good career advancement.

Documentation Specialist Job Responsibilities

Working knowledge of office equipment. The specialist must be able to make copies of documents, print them in the required format, send faxes and arrange documents in accordance with the established rules (fold into files, folders, staple, bind, etc.)
Have special personal qualities, which include: the ability to concentrate attention for a long time, developed thinking, excellent memory, organization, accuracy, the ability to work with large amounts of information (analyze and systematize it), perseverance and the ability to perform monotonous work with constant high quality.

Responsibilities of a document management specialist with bank partners:

Interaction with counterparties and partners of the bank, employees of other organizations and structural divisions of the banking institution within its competence.

Responsibilities of a Documentation Specialist

It allows you not to delay documents in departments or not to lose them after sending. A document management specialist is an important link in the well-coordinated mechanism of the bank, so he must have increased efficiency, attentiveness, responsibility, punctuality and the ability to make decisions quickly.
Remuneration for the work of a document management specialist with partners of the bank. The average income level can vary from 20,000 to 40,000 rubles, depending on the region of work and the level of importance of the documents that you have to work with. The salary consists only of the salary part, bonuses are possible and depend on the performance of the entire department. Requirements for a document management specialist with bank partners:

Higher / incomplete higher education.

Part-time students or evening students can apply for the position.

Raise the professional level, undergo training, training and retraining at the initiative of the employer. 2.17. Comply with the general principles of official behavior of a municipal employee, prohibitions and restrictions associated with municipal service. 3. Rights Chief Document Management and Current Control Specialist has the right to: 3.1. Submit proposals for improvement of the work related to the responsibilities stipulated by the this manual. 3.2. Request and receive from the heads of structural divisions and specialists information and documents necessary for the performance of their duties. 3.3. Require the management of the administration to assist in the performance of their duties and rights. 4. Responsibility The chief specialist in document management and current control is responsible for: 4.1.

Job description of a leading document management specialist

The chief specialist in document management and current control should know: - legal support of the state and municipal service; - archiving; — the structure and leadership of the MR "Khangalassky ulus"; - a unified state system of office work, rules for storing, archiving documents, revision of documents, destruction, transfer for storage to the municipal archive of the company, as well as standards for a unified system of organizational and administrative documentation; - the procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting; organizational culture and work ethic. 2. Job responsibilities The chief specialist in document management and current control is obliged to: 2.1. Observe the procedure for preparing and submitting draft orders and resolutions of the head of the ulus. 2.2.

Job description of a specialist in working with documents

APPROVED by Director for Economics P.P. BezdenezhnykhJSC "Trest" P.P. Petrov » » 2018 Job description of a specialist in working with documents of JSC "Trest" 1. General provisions 1.1 This job description defines the rights, duties and responsibilities of a specialist in working with documents of the administrative department of JSC "Trest" (hereinafter referred to as the enterprise).

1.2 A person with an average professional education without requirements for work experience or initial vocational education and work experience in the specialty for at least 3 years. 1.3 The Documents Specialist (hereinafter referred to as the Specialist) reports to the Head of the Administrative Department.

Artist (watercolor, pastel, oil)

Provides control of the company's document flow (paper and electronic), timely processing of incoming and outgoing correspondence, its delivery to its destination. 2.3. Controls the deadlines for the execution of documents and their correct execution. Provides storage of company seals. 2.4. Plans the work of the secretariat, submits the work plans of the secretariat for approval and approval.

Organizes work on registration, accounting, storage and transfer to the relevant structural divisions of documents of current office work, including orders and orders of management, on the formation of cases and their deposit. 2.5. Develops instructions for conducting office work in the company and organizes their implementation. Creates a unified document management system (USDO) in the company (electronic and paper DO).

Job Descriptions

Provides control of the company's document flow (paper and electronic), timely processing of incoming and outgoing correspondence, its delivery to its destination.2.3. Controls the deadlines for the execution of documents and their correct execution. Provides storage of company seals.2.4. Plans the work of the secretariat, submits the work plans of the secretariat for approval and approval.

So, among the necessary skills, work with the entire set of information and documentary resources of the organization is indicated; confident use of databases, including remote ones; possession of legal reference systems and automated accounting, registration and control systems; ability to apply modern information and communication technologies to work with documents. Great demands are also placed on the necessary additional knowledge: now a specialist holding the position of a clerk must understand electronic document management systems, know modern information technologies for working with documents, the rules for creating and maintaining databases of official documents in an organization, the rules for storing files, including restricted access documents, labor protection requirements and much more.

Electronic document management specialist job description

Control the execution of regulatory legal acts in accordance with the Instructions of the administration on office work. 2.3. Maintain registration of incoming documents of the Administration of the President, the Government of the Republic of Sakha (Yakutia), ministries and departments. 2.4. Registration of Decrees and Orders of the head of the ulus on general issues be carried out only if there is an agreement sheet with supervising deputies and legal expertise of the chief legal specialist.
2.5.

Info

To enter in the register and file in the file the original orders and resolutions of the head with the approval sheet. 2.6. Submit for publication in media mass media orders and resolutions of the head, having social and political significance, affecting the interests of the population. 2.7. Process and store documents, submit them on time for archiving.

2.8.
The appointment, transfer and dismissal of a specialist is carried out in accordance with the procedure established by the current labor legislation - by order of the general director on the proposal of the head of the administrative department. 1.5 In the event of a temporary absence of a specialist, his duties are performed by a person appointed by order of the General Director, with the obligatory familiarization with this job description. 1.6 In the performance of official duties, the specialist is guided by: - legislative acts of the Russian Federation; - orders, instructions, orders of the general director; - instructions for office work and archive work; - norms and rules established at the enterprise; - The enterprise's policy in the field of quality, documentation of the enterprise's quality management system ;- this job description and the employment contract;- the regulation on the administrative department.

Electronic document management specialist job responsibilities

Requirements for an employee when applying for a job General mandatory requirements 7.1 Education Secondary specialized, higher 7.2 Work experience From 0.5 years in office work 7.3 Professional skills Knowledge of office work and document flow. Special Requirements 7.4 Knowledge of special software, technical systems MS Office user. 7.5 Knowledge of regulatory documentation - 7.6 Proficiency in methods - 258 Glossary of special terms and abbreviations Term, abbreviation Term definition, abbreviations official. 259 Familiarization sheet I am familiar with the job description and I accept obligations to fulfill the standards of activity established in it. Received a copy of the job description.

Job description of a specialist in electronic document management

Professional requirements The specialist must know: — the structure of the enterprise; - organization of office work at the enterprise; - document flow schemes; - the procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting; - the timing and procedure for submitting cases to the archive; - the use of computer and organizational technology; - internal labor regulations; — rules and norms of labor protection, safety measures, industrial sanitation and fire protection; — quality management documents. 4 Rights The specialist has the right to: 4.1 Ensure the working conditions necessary for the performance of official duties. 4.2 Request from the functional services the necessary materials, as well as explanations of the reasons for the delay in completing tasks and instructions from the management.
Submit proposals for the consideration of the administrative director and the managing director of the company on encouraging distinguished employees of the secretariat, imposing penalties on violators of production and labor discipline. 4. Responsibility VSPDO is responsible for: 4.1. For loss and damage to documents, incompetence in making decisions in professional activities, improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation. 4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
4.3.

Attention

Have a good enough command of English (level not lower than Pre-Intermediate); know the translation methodology, the current system for coordinating translations, the basics of literary editing, and have excellent skills in writing a protocol. 1.4.8. Personal computer: programs - MS Office, MS Exchange, Access, Outlook, Lotus Notes, Internet, e-mail.1.4.9. Rules for the use of office equipment and intercoms (mini-ATS - at least 50 internal subscribers, modem, fax, scanner, printer, copier, shredder, laminator, stitching machine, voice recorder). 1.4.10.

Document flow schemes.1.4.11. The procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting. 1.4.12. Deadlines and procedure for submitting cases to the archive. 1.4.13. Systems for organizing control over the execution of documents. 1.4.14.

APPROVE
Director for Economics P.P. Cashless
JSC "Trest"
____________ P.P. Petrov

"___" ___________ 2013.

Job description
document handling specialist
JSC "Trest"

1. General Provisions

1.1 This job description defines the rights, duties and responsibilities of a specialist in working with documents of the administrative department of JSC "Trest" (hereinafter referred to as the enterprise).

1.2 A person who has secondary vocational education without requirements for work experience or initial vocational education and work experience in the specialty for at least 3 years is appointed to the position of a specialist in working with documents.

1.4 Appointment, transfer and dismissal of a specialist is carried out in accordance with the procedure established by the current labor legislation - by order of the general director on the proposal of the head of the administrative department.

1.5 In the event of a temporary absence of a specialist, his duties are performed by a person appointed by order of the General Director, with the obligatory familiarization with this job description.

1.6 The specialist in the performance of official duties is guided by:

Legislative acts of the Russian Federation;
- orders, instructions, directives of the General Director;
- instructions for office work and archive work;
- the norms and rules established at the enterprise;
- The company's policy in the field of quality, documentation of the company's quality management system;
- this job description and the employment contract;
- regulation on the administrative department.

2 Job responsibilities

The specialist must:

2.1 Prepare the necessary documents.

2.2 To carry out accounting and registration of incoming and outgoing correspondence.

2.3 Ensure acceptance, accounting, registration, execution control and safety of received documents.

2.4 Ensure timely and high-quality performance of copying and duplicating work on behalf of the management.

2.6 Conduct an annual selection of documents for archival storage or destruction.

2.7 Monitor compliance with the requirements for the execution, registration and accounting of organizational and administrative documentation.

2.8 Receive and send letters, parcels, parcels.

2.9 Carry out work to protect information constituting state, commercial and official secrets.

3 Professional requirements

The specialist must know:

The structure of the enterprise;

Organization of office work at the enterprise;

Document flow schemes;

The procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting;

Deadlines and procedures for submitting cases to the archive;

Application of computer and organizational technology;

Internal labor regulations;

Rules and norms of labor protection, safety measures, industrial sanitation and fire protection;

Quality management documents.

4 Rights

The specialist has the right:

4.1 Providing working conditions necessary for the performance of official duties.

4.2 Request from the functional services the necessary materials, as well as explanations of the reasons for the delay in completing tasks and instructions from the management.

4.3 Review documents and send them for execution to managers and specialists of the enterprise.

4.4 Require performers to finalize documents prepared in violation of the established rules for their preparation and execution (GOST 6.38-90).

4.5 Submit proposals for consideration by the management on improving the documentary support of the enterprise, improving the forms and methods of managerial work based on the use of electronic technology.

4.6 Creation of normal conditions for the performance of official duties and the safety of all documents generated in the activities of the enterprise.

4.7 Make decisions within their competence.

4.8 Use the benefits established by the legislation of the Russian Federation and provided for employees in the collective agreement of the enterprise.

5 Service relationships

5.1 The specialist interacts with the heads of all structural divisions of the enterprise on issues of document management and record keeping.

6 Liability

6.1 The specialist is liable in accordance with the procedure established by the laws of the Russian Federation for failure to fulfill the duties stipulated by this job description.

Head of the administrative department A.A. Rublev

Agreed:

Head of the Legal Department S.S. Sergeev

Head of Personnel Department I.I. Ivanov

Lead QMS engineer V.V. Vasiliev

1. General Provisions

1.1. VSPDO belongs to the category of specialists. A person with a higher specialized education and at least 3 years of experience in the position is appointed to the position of VSPDO.

1.2. Appointment to the position of VSPDO and dismissal from it is carried out by order of the General Director of the company on the proposal of the head of the administrative department.

1.3. VSPDO reports directly to the head of the administrative department. VSPODO is functionally subordinate to clerks (employees who are entrusted with the duties of record keeping) and secretaries of all structural divisions of the company. VSPOD are subordinated linearly to the clerk and the head of the company's archival service.

1.4. VSPOD must know:

1.4.1. Decrees, orders, orders, other governing and regulatory documents of higher and other bodies relating to the activities of the company and, in particular, the activities of the secretariat.

1.4.3. Regulations, instructions, other regulatory documents governing the work of the company in the field of document management and the secretariat.

1.4.4. Organizational structure, management of the company and its structural divisions (JV).

1.4.5. Specialization of the company's activities, the specifics of working with documents of the company's industry.

1.4.6. Methods of registration and processing of documents.

1.4.7. Have a good enough command of English (level not lower than Pre-Intermediate); know the translation methodology, the current system for coordinating translations, the basics of literary editing, and have excellent skills in drafting a protocol.

1.4.8. Personal computer: programs - MS Office, MS Exchange, Access, Outlook, Lotus Notes, Internet, e-mail.

1.4.9. Rules for the use of office equipment and intercoms (mini-ATS - at least 50 internal subscribers, modem, fax, scanner, printer, copier, shredder, laminator, stitching machine, voice recorder).

1.4.10. Document flow schemes.

1.4.11. The procedure for compiling the nomenclature of cases, inventories of cases of permanent and temporary storage, established reporting.

1.4.12. Deadlines and procedures for submitting cases to the archive.

1.4.13. Systems for organizing control over the execution of documents.

1.4.14. Office equipment and other means of mechanization of managerial work.

1.4.15. Fundamentals of economics, organization of production, labor and management.

1.4.16. Legislation on labor (Labor Code of the Russian Federation) and labor protection of the Russian Federation.

1.4.17. Rules for the operation of computer technology.

1.4.18. Rules of the internal labor schedule of the company.

1.4.19. Financial planning and reporting within their competence.

1.4.20. Planning the training of subordinate personnel.

1.4.21. Motivation systems.

1.5 VSPDO in its activities is guided by:

1.5.1. Regulations on VSPDO, instructions, regulations on the secretariat of the company.

1.5.2. Regulations on the document flow of the company.

1.5.3. This job description.

1.5.4. The internal regulations established by the company.

1.5.5. Regulations on working with confidential information.

1.5.6. Labor contract.

1.5.7. Staff Regulations.

1.5.8. Other documents directly related to the activities of the VSPDO.

1.6. VSPDO reports directly to the head of the administrative department.

1.7. WSPDO supervises the staff of the secretariat.

2. Job responsibilities

2.1. Organizes the work of the company's document flow and the work of the company's secretariat and archival service, distributes the workload among subordinate employees. Conducts financial planning and reporting in the activities of the secretariat and the company's document flow.

2.2. Provides control of the company's document flow (paper and electronic), timely processing of incoming and outgoing correspondence, its delivery to its destination.

2.3. Controls the deadlines for the execution of documents and their correct execution. Provides storage of company seals.

2.6. Takes measures to provide employees of the secretariat with the necessary instructional and reference materials, as well as inventory, stationery, equipment, office equipment, technical means of managerial work.

2.8. Provides printing and reproduction of office documents.

2.9. Participates in the preparation of meetings convened by management, meetings of the board of directors and meetings of shareholders and organizes their maintenance.

2.10. Provides an appropriate mode of access to documents and use of the information contained in them.

2.11. Takes part in the development and implementation of new technological processes for working with documents, improvement of automated information systems and technologies (taking into account the use of computer technology).

2.12. Maintains a database of directories of internal and external telephone numbers for the activities of the secretariat.

2.13. Carries out work on the protection of information constituting state, commercial and official secrets.

2.14. Fulfills the instructions of the immediate supervisor - the head of the administrative department and the General Director of the company.

2.15. Develops and organizes activities to improve ESDO.

2.16. Conducts financial planning and reporting within its competence.

2.17. Plans and conducts training for subordinate personnel.

2.18. Develops a system of motivation for subordinate personnel.

3. Rights

VSPDO has the right:

3.1. Submit for consideration by the General Director, the head of the administrative department and the heads of structural divisions of the company proposals for improving the work of document management, the secretariat - forms and methods of working with documents.

3.2. Require the heads of structural divisions and other responsible employees of the company to properly comply with the established rules for working with documents in the company.

3.3. Return the documents to the performers and demand their revision in case of violation of the established rules.

3.4. Carry out checks of the organization of office work in structural divisions.

3.5. Sign and endorse documents related to the activities of the secretariat.

3.6. Give instructions that are mandatory for the employees of the secretariat; demand timely and high-quality implementation.

3.7. Submit proposals for the consideration of the head of the administrative department and the General Director of the company on encouraging distinguished employees of the secretariat, imposing penalties on violators of production and labor discipline.

4. Responsibility

VSPDO is responsible for:

4.1. For loss and damage to documents, incompetence in making decisions in professional activities, improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.

4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

5. Interaction with other structural divisions of the company

VSPDO in its activities interacts with other structural units:

5.2. With the legal department - on legal issues related to the preparation of documents.

5.3. With the economic service of the company - on the provision of office equipment, document forms, stationery, etc.

5.5. With the IT department in the field of information technology and advanced methods of electronic document management, the use of the latest methods in the work of the secretariat (office equipment, etc.).

5.6. With the security department - on issues of information and economic security.

"I am familiar with the job description":

Leading specialist in document management of the administrative department of the company

Date: "__" __________ 20__ ________________

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1. General Provisions

2. Job responsibilities

3. Rights

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5. Interaction with other structural divisions of the company

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