Job description of the head of the department for organizational work. Job description of the head of the department of organizational and personnel work. Head of Department. his functions and duties

Personnel management, training of new personnel The functional duties of the head of the sales department are, first of all, the management of the personnel entrusted to him. A good specialist should be well versed in the specifics of his industry and understand the principles by which modern distribution channels work, that is, he needs to be able to attract a client, establish cooperation with him and not let go of the old one. He must teach this to his subordinates. Setting tasks The head must clearly set tasks for the staff and adjust the priorities in their work. The specialist must be able to competently distribute duties among all employees. Sales representatives and sales managers must clearly understand who is responsible for what. At the same time, the assigned tasks must be realistically achievable.

Job Descriptions

Attention

The Head of the Department is fully responsible for the quality and timeliness of the tasks assigned to the Department, as well as other duties assigned to him by this Job Description. 4.2. In case of failure to fulfill the above duties in a given volume and within the established time limits, as well as in case of violation of labor discipline, the head of the Department is liable in accordance with applicable law Russian Federation and corporate regulations of the Company (regulations, rules, instructions).

FROM this Instruction I have read and agree to (full name) (signature) » » of the year.

Head of Department. his functions and duties

Initiate measures of administrative impact on the department employees who deliver (forward) the goods for non-compliance with the regulations on the organization of pharmaceutical activities. 771 Responsibility CEO XXX for non-fulfillment or improper fulfillment of his functional duties in achieving established goals, as well as improper use of the rights granted to him: - in accordance with the current labor legislation of the Russian Federation, internal regulatory documents, employment contract the employee bears disciplinary responsibility; – in accordance with the agreement on full individual liability the employee is liable.

Job description of the head of the general department

II. Functions The following functions are assigned to the head of the general department: 2.1. Organization of reception, registration and processing of incoming and outgoing correspondence.
2.2.

Managing the work of the secretariat and typewriting service of the enterprise. 2.3. Participation in the organization and control of the activities of economic services.

Organization of methodical work on document flow issues. 2.5. Contact with the work of accounting, personnel and legal services.

2.6. Ensuring healthy and safe conditions labor for subordinate workers. III. Job responsibilities The head of the general department is obliged to: 3.1.
Ensure the implementation of standards for a unified system of organizational and administrative documentation. 3.2.

Responsibilities of the boss: a memo for all occasions

Many business owners mistakenly believe that in order to sell high, they only need to equip an office, form a plan, recruit a “sales” department and put a boss in charge of this department to implement it. However, practice shows that the work of any specialist must be directed in the right direction, and not only by total control of the management, but also by assigning direct duties and rights to him.
All these provisions must be approved in the relevant documentation. This means that you should not approach the creation of job descriptions formally.
The instruction should be a regulation, clearly define the actions of each employee and his powers. Responsibilities The head of the sales department is a professional with a wide range of responsibilities, with the presence of employees in direct subordination.

Job description of the head of the department

Info

The duties of the deputy head of the sales department should be formed depending on its structure. If several directions are created in the unit, then there may be several deputies.

The deputy head can control the timeliness of shipments of products, analyze the advertising strategy. If the department works in several directions, then the deputy dealing with a specific task can make plans and distribute clients among employees, search for new clients and control the receipt of payments, be responsible for information support others structural divisions enterprises. The Deputy also manages the maintenance of the register of shipments and expected payments, and prepares contracts.

Responsibilities and Job Description of a Sales Manager

Strategic search for consumers of products and services, work with them This paragraph of the instruction should be drawn up depending on the specifics of the enterprise. In any case, knowledge modern technologies sales through key distribution channels is a fundamental factor when choosing a candidate for the position of chief. In addition, the job responsibilities of the head of sales involve the ability to negotiate on high level. The specialist must have presentation skills.

Ideally, the candidate should have an MBA. The head of the department must cope with the settlement of all disputes that may arise between the manager and the client. He will also have to analyze incoming complaints in order to identify existing shortcomings in the work of both his department and the entire enterprise.

Job description of the head of the structural unit

Important

You can download the job description of the head of the department for free. Job responsibilities of the head of the department I approve (Last name, initials) (name of the organization, its organizational - legal form) (director; other person authorized to approve the job description) 00.00.201_g.

m.p.

JOB INSTRUCTIONS OF THE HEAD OF DEPARTMENT (name of institution) 00.00.201_g. No. 00 I. General provisions 1.1. This job description establishes the rights, responsibilities and duties of the head of the department (hereinafter referred to as the "enterprise").

Name of institution 1.2. The head of the department organizes and improves the management system for the work of the department's employees. 1.3. The person appointed to the position of head of the department must have higher education and work experience in the specialty pricing and budgeting for at least five years.

1.4.

Functional responsibilities of the head of sales department

Organizes and participates in the training of the personnel of the branch to work with computer equipment and software; 758.2.16 Participates in the recruitment process for new FTO staff; 758.2.17 Provides interaction with the functional units of SE XXX on IT issues; 758.3 To achieve the established goals, the head of the department interacts with other organizations: - XXX "CCC" on customer service issues; — Internet providers on the provision of Internet services to the branch, revision tariff plans; — Telecommunications operators on the provision of communication services to the branch, revision of tariff plans; — With organizations providing services for warranty and post-warranty maintenance and repair of IT equipment of the branch; — With organizations providing services for the installation and modernization of SCS in the branch.

Functional duties of the head of the personnel department

Education Secondary degree in pharmacy 7.2 Work experience At least 1 year 7.3 Professional skills Ability to organize pharmaceutical activities in pharmacy warehouse in accordance with legal requirements Special requirements 7.4 Knowledge of special software, technical systems Consultant Plus; Guarantee; GOST; Microsoft Word; Microsoft Excel 7.5 Knowledge of regulatory documents Legislative and by-laws regulating pharmaceutical activities (including the circulation of controlled drugs and substances) 7.6 Proficiency in methods Checking compliance with license requirements and conditions in the pharmacy warehouse 773 Glossary of special terms and abbreviations Term, abbreviation Definition of term, abbreviations 8.2 ATT Commodity Operations Department The instruction fully reflects the content and specifics of the activities of this official.

Functional duties of the head of the department

The amount of profit of the enterprise and the absence of claims to the brand of the company depend on how well the head of the sales department performs his duties, at what level his professionalism is developed. The main objectives of the person in this position:

• team management, training of new staff;
• strategic search for new consumers of products and services, work with them;
• receivables management;
• formation of a sales plan, control of its implementation;
• implementation of the company's development strategy together with the marketing department.

The breadth of duties of the head of the sales department depends on the specifics of a particular company and the number of employees.

In principle, the position has great prospects, you can "grow" to commercial director or even become the general manager of a company or office.

APPROVED

Head of the city of Kosterevo

JOB DESCRIPTION

Head of the organizational department of administration

city ​​of Kosterevo, Petushinsky district, Vladimir region

1. General Provisions

1.1. The head of the organizational department (hereinafter referred to as the head of the department) is appointed to the position and dismissed from his post by the head of the city of Kosterevo.

1.2. The head of the department is a municipal employee, in his work he is subordinate to the head of the city of Kosterevo.

1.3. The head of the department must have a higher professional education and at least six years of experience in the municipal and (or) state civil service or at least seven years of work experience in the specialty.

1.4. In his activities, the head of the department is guided by: the Constitution of the Russian Federation, Federal Laws, Laws of the Vladimir Region, Decrees of the President of the Russian Federation, Government Resolutions, decisions of the Council of People's Deputies of the city of Kosterevo, resolutions and orders of the Governor of the Vladimir Region, resolutions and orders of the head of the city of Kosterevo, the Charter of the municipality " City of Kosterevo”, other regulatory legal acts, this instruction.

1.5. The head of the organizational department must know:

Legislation on the municipal service of the Russian Federation and the Vladimir region; Charter of the Vladimir region and the municipality "City of Kosterevo"; Regulations on the department; internal labor regulations; rules for working with documents in the administration of Kosterevo; the procedure for working with information constituting a state or other secret protected by Federal Laws; norms of labor protection and fire protection; other norms and rules necessary for the execution official duties.

1.5.1. The head of the organizational department should additionally know:

Fundamentals of law, economics, socio-political aspects of the development of society;

Documents defining the prospects for the development of the Russian Federation, the Vladimir region and the corresponding municipal formations according to the profile of activity;

Fundamentals of state and municipal management;

The procedure for the preparation, approval and adoption of municipal legal acts;

Fundamentals of personnel management;

1.6. The head of the organizational department must have the skills to:

On the organization of personal work and planning of working time;

Proficiency in office equipment and communications;

Possession of modern means, methods and technologies for working with information and documents;

Possession of the official business style of the modern Russian language;

on labor protection;

Other skills required to perform job duties.

1.7. The head of the department must have additional skills:

Organizational and administrative activities, planning, interaction, coordination and control of activities;

systems approach in solving the assigned tasks;

Making managerial decisions and monitoring their implementation;

Forecasting the consequences of decisions made;

Analysis and generalization of information, presentation of its results;

Conducting seminars, meetings, public hearings and motivating the behavior of subordinate employees, the formation of effective interaction in the team;

Management of subordinate employees, which consists in the ability to determine the long-term and current goals and objectives of the unit; distribute responsibilities among municipal employees; make constructive decisions and be responsible for their implementation; make optimal use of the potential capabilities of subordinate employees, technical capabilities and resources to ensure the efficiency and effectiveness of performance;

Service interaction with state authorities of the region and local governments.

2. Main tasks.

2.1. Organizational support for the activities of the administration of the city of Kosterevo.

2.2. Ensuring interaction between the administration of the city of Kosterevo and the administration of the Vladimir region, the Legislative Assembly of the Vladimir region, the administration of the Petushinsky district, the Council of People's Deputies of the city of Kosterevo.

2.3.Organization of work on the implementation of federal, regional and local legislation on issues of municipal service.

2.4. Organization of work on certification of municipal employees of the city administration.

2.5. Organization of work with citizens' appeals.

2.6. Organization of personnel work.

3.Functions.

The head of the organizational department performs the following functions:

3.1. Manages the activities of the organizational department, ensures the solution of the tasks assigned to it.

3.2. Develops draft resolutions and orders of the head of the city on issues of his competence.

3.3. Organizes office work and exercises control over the setting of office work in the city administration in accordance with the requirements of the instructions for office work.

3.4. Compiles the nomenclature of affairs of the administration of the city of Kosterevo.

3.5. Assures citizens of copies of resolutions and orders of the head of the city concerning their rights.

3.6. Organizes work on the preparation of meetings and meetings held by the head of the city.

3.7. Interacts with the Council of People's Deputies of the city of Kosterevo.

3.8. Prepares proposals on the regulations of the city administration, monitors its implementation.

3.9. Carries out personnel work in the city administration.

3.9.1 He is an authorized person to work with information about income on property and obligations of a property nature of persons holding municipal positions, positions of the municipal service of the municipal formation "City of Kosterevo" and their families.

3.9.2 Accepts, stores and transfers the information specified in clause 3.9.1 to the commission on compliance with the requirements for official conduct of municipal employees in the local governments of the city of Kosterevo, Petushinsky district, Vladimir region and the settlement of conflicts of interest in order to organize and verify their reliability.

3.10. Makes proposals on the procedure for hiring in the office of the city administration, participates in the organization and conduct of competitions for filling vacant municipal positions, certification, passing by municipal employees probationary period.

3.11. Organizes work with citizens' appeals, studies citizens' letters and applications, after their consideration by the head of the city, sends them to the executors to take measures and organize the verification of the stated facts, monitors the timing and correctness of consideration of applications, letters and complaints. At least once a quarter provides the head of the city with a report on the work done.

3.12. Takes part in the personal reception of citizens by the head of the city, gives answers to statements of complaints of citizens, which are signed by the head of the city.

3.13. Interacts with public organizations and means mass media dealing with issues of local self-government.

3.14. Responsible for the documents that he creates or uses in his work.

4. Rights and obligations.

The head of the department has the right to:

4.1. Request and receive, in accordance with the established procedure, materials from structural divisions of the city administration, institutions, organizations, citizens and public associations, information and materials necessary for the performance of official duties.

4.2. Provide the city head with proposals for the appointment and dismissal of employees of the organizational department, other structural divisions of the city administration, determine functional responsibilities employees of the organizational department.

4.3. Sign documents within their competence.

4.4. The head of the department has and enjoys the rights enshrined in the current labor law, federal and regional legislation on municipal service and municipal employees.

The head of the department must:

4.5. Conscientiously fulfill the duties assigned to him;

4.6. Follow the orders and instructions of the head of the city, with the exception of illegal ones;

4.7. Comply with the internal labor regulations established by the city administration, the procedure for working with official information;

4.8. Comply with restrictions related to the exercise of powers in the municipal position held;

4.9. Maintain a level of qualification sufficient for the performance of their duties.

4.10. In order to combat corruption, the head of the organizational department is obliged to:

4.10.1 Provide the representative of the employer (employer) Information about their income, property and property obligations, as well as income, property and property obligations of their spouse (spouse) and minor children.

4.10.2. Notify the representative of the employer (employer), prosecution authorities or other state bodies of all cases of appeal to him by any persons in order to induce him to commit corruption offenses.

4.10.3 Take steps to avoid any possibility of a conflict of interest.

4.10.4. In writing, notify your immediate supervisor of the conflict of interest or the possibility of its occurrence, as soon as he becomes aware of this.

5. Responsibility.

For non-performance or improper performance of the duties assigned to him, the head of the organizational department is liable in accordance with applicable law.

Job description head of the organizational and methodological department

1. General Provisions

1. This job description defines the job duties, rights and responsibilities of the head of the organizational and methodological department of a healthcare institution.

2. A person who has a higher professional education and at least 5 years of work experience in the field of organizational and methodological work or health care management is appointed to the position of the head of the organizational and methodological department.

3. The head of the organizational and methodological department must know the basics of the legislation of the Russian Federation on health care; legal documents regulating the activities of healthcare institutions; the basics of organizing medical and preventive care in hospitals and outpatient clinics, emergency and emergency medical care, disaster medicine services, sanitary and epidemiological services, drug supply to the population and health care facilities; theoretical basis, principles and methods of clinical examination; organizational and economic foundations for the activities of health care institutions and medical workers in the conditions of budget-insurance medicine; fundamentals of social hygiene, organization and economics of healthcare, medical ethics and deontology; legal aspects of medical activity; general principles and basic methods of clinical, instrumental and laboratory diagnostics functional state of organs and systems of the human body; etiology, pathogenesis, clinical symptoms, course features, principles of complex treatment of major diseases; rules for the provision of emergency medical care in a life-threatening condition of the patient; bases of examination of temporary incapacity for work and medico-social examination; fundamentals of health education; internal labor regulations; rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

In his specialty, the head of the organizational and methodological department must know the basics of social hygiene and healthcare organization; the history of the formation and development of healthcare; organization of outpatient care for the population; organization of inpatient care for the population; organization of medical and preventive care for workers industrial enterprises; organization of specialized assistance to the population; organization of medical care for the rural population; organization of obstetric and gynecological care; organization of medical care for adolescents; organization of medical care for children; organization of emergency and urgent care to the population; organization of medical examination of the population; fundamentals of health care management; fundamentals of health planning and economics; theory and methods of sanitary statistics; population health statistics; health statistics; issues of international statistics; fundamentals of medical cybernetics; demographic and economic features region (district); prospects for the development of the region (district); the state of health of the population in the region (district); sanitary-epidemic and ecological situation in the region (district); indicators characterizing the state of health of the population in the region (district); the main indicators characterizing the activities of the health care facilities of the region (district); functions, rights, obligations, organization of work of employees of the organizational and methodological department.

The head of the organizational and methodological department should be able to calculate the indicators of public health and the performance indicators of a medical institution, unit; draw up a draft plan for the development of health care in the region, district, institution to include it in the plan for the socio-economic development of the region (district); plan, based on an analysis of the specific situation in the region (district), the development of various types of medical care for the population; organize work on the introduction of best practices in healthcare institutions of the district; organize the introduction of elements of the scientific organization of labor in the medical institutions of the region; organize a system for monitoring the implementation of planned activities; to instruct health care facility workers on organizational and methodological work, methodological meetings, conferences for the exchange of experience; analyze and evaluate primary statistical information.

4. The head of the organizational and methodological department is appointed to the position and dismissed by order of the head of the institution in accordance with the current legislation of the Russian Federation.

5. The head of the organizational and methodological department is directly subordinate to the head of the institution or his deputy.

2. Job responsibilities

Organizes the work of the organizational and methodological department. Provides organizational and methodological assistance to employees of the institution, subordinate health care facilities and their employees. Provides consulting assistance in his specialty. Participates in the preparation of statistical reports, incl. annual report, information and analytical materials. Organizes visits of medical specialists to subordinate health facilities. Supervises the work of subordinate middle and junior medical personnel assists them in the performance of their duties. Supervises the implementation of safety and labor protection rules by middle and junior medical personnel. Participates in training sessions to improve the skills of medical personnel in their specialty. Plans its work and analyzes the performance of its activities. Ensures timely and high-quality execution of medical and other documentation in accordance with established rules. Carries out sanitary-educational work. Complies with the rules and principles of medical ethics and deontology. Qualified and timely executes orders, instructions and instructions of the management of the institution, as well as regulatory legal acts in its own way. professional activity. Complies with the rules of internal regulations, fire safety and safety, sanitary and epidemiological regime. Promptly takes measures, including timely informing the management, to eliminate violations of safety, fire and sanitary rules that pose a threat to the activities of the healthcare institution, its employees, patients and visitors. Systematically improves his skills.

3. Rights

The head of the organizational and methodological department has the right to:

8. give orders that are obligatory for execution by employees of the organizational and methodological department;

9. participate in the selection and placement of personnel in their specialty;

10. make proposals to the management of the institution to encourage and impose penalties on the employees of the institution in their activities;

11. make proposals for the development and improvement of the activities of the institution;

12. request from management, receive and use information materials and legal documents necessary for the performance of their duties;

13. to take part in conferences and meetings that deal with issues related to its work;

11. rational and effective use material, financial and human resources;

12. compliance with internal regulations, sanitary and anti-epidemic regime, fire safety and safety;

13. maintaining the documentation provided for by the current regulatory legal acts;

14. providing, in accordance with the established procedure, statistical and other information on their activities;

15. Ensuring compliance with executive discipline and performance of their duties by employees subordinate to him;

16. readiness of the department to work in emergency situations.

For violation of labor discipline, legislative and regulatory legal acts, the head of the organizational and methodological department may be brought to disciplinary, material, administrative and criminal liability in accordance with the current legislation, depending on the severity of the misconduct.

HEAD OF THE CITY OF YEKATERINBURG

RESOLUTION

On approval of the Regulations on organizational
Department of the Office of the Head of Yekaterinburg

the resolution has become invalid, see the resolution of the Head of the city of Yekatarinburg dated October 8, 2001 No. 1153

_________________________________________________________________________________________________________________

Having considered the presented Regulations on the organizational department of the office of the Head of the city of Yekaterinburg, I decide:

1. Approve the Regulations on the organizational department of the office of the Head of the city of Yekaterinburg (Appendix 1).

2. Approve the job descriptions of employees of the organizational department (Appendix 2).

3. The control over this Decree shall be entrusted to the Deputy Head of the city, the head of the administration apparatus (A. G. Kobernichenko).

Mayor
A. M. Chernetsky

Annex 1. REGULATIONS on the organizational department of the office of the Head of the city of Yekaterinburg

1. General Provisions

1.1. The organizational department of the administration of Yekaterinburg (hereinafter referred to as the department) is formed by the Head of the city of Yekaterinburg, is included in the structure of the apparatus of the Head of the city, being a structural subdivision of the administration.
The department reports to the head of the apparatus of the Head of the city.

1.2. In its activities, the organizational department is guided by the Constitution and Laws of the Russian Federation, decrees of the President of Russia, decisions of the Sverdlovsk Regional and Yekaterinburg City Dumas, regulations of the Governor and the Government Sverdlovsk region, Mayors of the city of Yekaterinburg.

1.3. The head of the department is appointed and dismissed by the Head of the city.
Deputy chief, specialists are appointed and dismissed by the Head of the city on the proposal of the head of the department.

1.4. The direct management of the department is carried out by the head of the department, who distributes duties among the specialists of the department in order to ensure the fulfillment of the tasks facing the department.

2. The main tasks of the department

2.1. Organizational support for the activities of the administration: development of draft plans for organizational events, quarterly plans. Preparation of meetings, meetings, seminars, generalization, preparation of information materials.

2.2. Organizational support of interaction between the city administration and district administrations.

2.3. Implementation of control over the activities of departments, departments of committees of the city administration, district administrations on the execution of documents of higher state authorities, resolutions of the Head of the city, decisions of the city Duma.

2.4. Carrying out an analysis of the performance discipline of the apparatus, departments, departments and committees of the city administration, informing the heads of the city administration about the implementation of controlled documents, about the state of performance discipline.

2.5. Retraining of personnel of city and district administrations.

2.6. Preparation and conduct of election campaigns. 2.7. Organization of office work in the city administration.

3. Functions, rights and obligations of the department

3.1. Participates in the development organizational measures administration in the main areas of social development of the city, contributes to their implementation.

3.2. Prepares draft resolutions and orders of the Head of the city on issues within the competence of the department, assists district administrations in organizing their implementation.

3.3. On behalf of the Head of the city or the head of the apparatus of the Head of the city:
- provides methodological guidance to the activities of departments, departments and committees of the city administration;
- consults on issues of organizational work;
- coordinates the work of district administrations on the implementation of resolutions and orders of the Head of the city.

3.4. It studies, generalizes and disseminates the forms and methods of work of district administrations and assists them in improving their organizational work.

3.5. Analyzes the organizational activities of the district administrations, the resolutions and orders they adopt, their compliance with the current legislation.

3.6. Participates in the organization of reports of the Head of the city at the sessions of the City Duma.

3.7. Prepares materials for information messages of the Head of the city.

3.8. Develops plans for the study, training and advanced training of employees of city and district administrations.

3.9. On behalf of the head of the apparatus of the Head of the city, it checks the letters, applications and complaints of citizens, on issues within the competence of the department.

3.10. Participates in the preparation of proposals on the issues of the administrative-territorial division of the city, ensures the release of information and reference materials on these issues.

3.11. Keeps minutes at meetings, meetings, collegiums, controls the implementation of decisions made.

3.12. Organizes office work in the city administration.

4. Structure and organization of the department

4.1. Structure and staffing department is established and approved by the resolution of the Head of the city. Structural scheme, the staffing table of the department is attached (Appendices 1, 2).

4.2. Regulations on the structural subdivisions of the department and job descriptions of employees are approved by the head of the apparatus of the Head of the city.

4.3. The department builds its work on long-term and quarterly plans, which are drawn up on the basis of the plans of the city administration.
Employees of the department are responsible for the quality and timely performance of the functions and duties assigned to the department.

4.4. The department carries out its activities in cooperation with other departments, committees and departments of the city administration, as well as district administrations.

4.5. The department includes:
- organizational sector;
- office work and letters sector.

4.6. Employees of the organizational department, on behalf of the head of the apparatus of the Head of the city, the head of the department or deputies of the Head of the city, may attend sessions of the City Duma, meetings of standing committees, meetings held by the Head of the city.

5. Reorganization and liquidation of the department

1. The decision on the reorganization and liquidation of the department is made by the Head of the city in compliance with all requirements of the current legislation.

Appendix 2. JOB INSTRUCTIONS for employees of the organizational department of Yekaterinburg

1. Head of the organizational department

1. Determines the main areas of work, promptly organizes, directs the activities of department employees, reasonably distributes responsibilities between employees, objectively evaluates the results of their activities, creates conditions for effective work team.

2. Organizes the development of projects for long-term and current work plans, the preparation of organizational events for the city administration.

3. Organizes the study, generalization and dissemination of the forms and methods of work of the district administration, the provision of practical assistance to them.

2. Deputy head of department

1. Replaces the head of the department in his absence.

2. Plans the work of the city administration. Prepares quarterly business plans.

3. Controls the submission of plans of departments, departments, administration committees and their implementation.

4. Prepares and conducts an election campaign at all levels.

3. Team leader for control

1. Determines the documents (resolutions, orders of the Head of the city), subject to setting on "K", and maintains a control schedule for them.

2. Makes proposals to the work plan of the administration on the consideration of resolutions put by the organizational department on "K" at meetings of various levels.

3. Attends meetings with the deputies of the Head of the city, when considering the progress in the execution of documents decided on "K". Keeps minutes of these meetings.

4. Submits proposals for de-bonding for violations of performance discipline (quarterly), for strengthening performance discipline and the progress of execution of documents put under control (in writing).

5. Coordinates the activities of the leading specialist in "K" and the specialist operator, draws up a work plan for the control group.

6. Organizes on-site inspections and takes part in them.

7. Prepares a draft resolution on the removal of documents from control and an explanatory note to it.

4. Leading specialist of the organizational department

1. Maintains registration of resolutions and orders of the city administration received by the organizational department.

2. Starts a "control file" according to the documents determined by setting it to "K".

3. Draws up a plan for the execution of a controlled document.

4. Keeps marks in the chart according to the information provided.

5. Makes summarizing information, reports to the head of the group on untimely and incomplete fulfillment of instructions (on the 1st day of each month - in writing).

5. Leading specialist-operator of the organizational department

1. Provides automated control over CID of documents of city and regional levels.

2. Conducts timely collection of information on the progress of the implementation of established tasks from the districts of the city e-mail(including phone reminders).

3. Monthly displays data on performance discipline in the divisions of city and district administrations. Clarifies information on identified instructions, submits it to the chief specialist for subsequent distribution to district administrations and deputy heads of the city.

4. Displays and refines statistical reporting forms, informs the head of the control group about unfulfilled activities (on the 1st day of each month in writing).

6. Specialist of the 1st category of the organizational department

1. Develops and implements a training program for personnel of city and district administrations.

2. Communicates with the Ural Personnel Center on the issue of training and retraining of personnel.

3. Leads methodical work, subscribes to periodicals. Compiling a collection normative documents and materials.

4. Organizationally ensures the holding of planned events of the city administration, meetings of all levels.

7. Leading specialist

1. Organizes the work of the office work group.

2. Provides the organizational and technical part of the board meetings, meetings under the Head of the city.

3. Organizes the timely execution of minutes of meetings and meetings, brings them to the executors. Controls the decisions taken. 4. Makes proposals on issues of performance discipline.

8. Leading specialist

1. Organizes work on the execution of draft resolutions and orders.

2. Corrects issued documents and monitors their literacy.

3. Controls the timeliness of submission of draft documents for signature to the Head of the city.

4. Exercises control over the decisions taken at the meetings of the Board.

9. Specialist of category I

1. Sends the received correspondence to the structural divisions of the administration in accordance with the resolution. Controls the correct execution of documents in the processing of incoming and outgoing correspondence.

2. Carries out automated control over the passage of documents.

3. Monthly displays data on performance discipline in the divisions of the city administration.

10. Specialist of the II category

1. Accepts, records and registers incoming correspondence, prepares it for consideration by management.

2. Keeps records of incoming correspondence.

3. Draws up completed paperwork documents, prepares them for submission to the archive.

1. Sends the signed documents to the departments of the city administration, district administrations and other organizations.

2. Conducts registration, reference and information work on the documents of the Head of the city.

3. Keeps minutes at board meetings.

This job description has been translated automatically. Please note that automatic translation does not provide 100% accuracy, so there may be minor translation errors in the text.

Instructions for the position " Deputy Head of the Scientific and Organizational Department", presented on the site, complies with the requirements of the document - "Directory of professional and qualification characteristics of typical positions of ordinary and commanding staff of the State Service for Special Communications and Information Protection of Ukraine", which is approved and put into effect by order of the Administration of the State Service for Special Communications and Information Protection of Ukraine dated 08.08 .2009 No. 171. Agreed by the Ministry of Labor and Social Policy of Ukraine on July 10, 2009. The status of the document is "valid".

Preface to job description

0.1. The document comes into force from the moment of its approval.

0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.3. Document approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.

1. General Provisions

1.1. The position "Deputy Head of the Scientific and Organizational Department" belongs to the category "Leaders".

1.2. Qualifications- complete higher education of the relevant professional direction according to the educational and qualification level of the master, the presence of a scientific degree in the corresponding direction. Work experience in managerial positions in the field of scientific and organizational activities or in other areas for at least 3 years.

1.3. Knows and applies:
- the Constitution of Ukraine, the requirements of the current legislation and regulations relating to the activities of the State Special Communications Service, the Institute and regulating scientific and organizational activities, the Disciplinary Charter;
- the latest achievements in the field of information and telecommunication technologies;
- scientific methods of conducting research work, technical developments and their experimental verification;
- the procedure for the preparation and execution of documents on scientific and organizational activities;
- instructions for office work at the Institute;
- basics of labor organization;
- regulations business etiquette;
- rules and norms of labor protection and fire protection;
- appropriate professional software tools. Must be proficient in the state language.

1.4. The deputy head of the scientific and organizational department is appointed to the position and dismissed by order of the organization (enterprise / institution).

1.5. The Deputy Head of the Scientific and Organizational Department reports directly to _ _ _ _ _ _ _ _ _ _ .

1.6. The deputy head of the scientific and organizational department directs the work of _ _ _ _ _ _ _ _ _ _ .

1.7. The deputy head of the scientific and organizational department during his absence is replaced by a person appointed in the prescribed manner, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

2. Description of work, tasks and job responsibilities

2.1. Acts as head of department in his absence.

2.2. Plans, organizes and controls the implementation of measures to organize scientific and scientific and technical activities of the Institute.

2.3. Organizes the normative support of scientific and scientific-technical activities of the Institute.

2.4. Participates in the development of proposals for the formation of state targeted programs and programs for scientific and technological development and orders from the State Special Communications Service for the creation, development, modernization of special information and telecommunication systems, the development of cryptographic and technical information protection.

2.5. Organizes the preparation of proposals for consolidated long-term and annual plans for research and development, coordinates thematic plans for research work carried out by the structural divisions of the Institute, interacts with other institutions, organizations and enterprises during their joint implementation.

2.6. Controls the timely and high-quality implementation of the approved thematic plans and the preparation of summary reports on the activities of the Institute.

2.7. Ensures the development of the main directions of the Institute's work, plans and programs to increase the efficiency of its activities, improve the organization of labor and management based on the analysis of proposals from the structural divisions of the Institute.

2.8. Takes part in the implementation of departmental, interdepartmental, international scientific and scientific-technical cooperation in accordance with his authority.

2.9. Coordinates the preparation of draft work plans of the Academic Council of the Institute, controls their implementation and the implementation of the decisions taken by the Council.

2.10. Submits proposals for holding scientific conferences, meetings, seminars.

2.11. Participates in the organization of the implementation of administrative documents of state authorities, instructions and decisions of the leadership of the State Service for Special Communications on scientific and organizational work.

2.12. Knows, understands and applies the current regulatory documents relating to its activities.

2.13. Knows and fulfills the requirements of regulatory acts on labor and environmental protection, complies with the norms, methods and techniques for the safe performance of work.

3. Rights

3.1. The deputy head of the scientific and organizational department has the right to take actions to prevent and eliminate the occurrence of any violations or inconsistencies.

3.2. The deputy head of the scientific and organizational department has the right to receive all social guarantees provided for by law.

3.3. The deputy head of the scientific and organizational department has the right to demand assistance in the performance of his duties and the exercise of rights.

3.4. The deputy head of the scientific and organizational department has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision necessary equipment and inventory.

3.5. The deputy head of the scientific and organizational department has the right to get acquainted with the draft documents relating to his activities.

3.6. The deputy head of the scientific and organizational department has the right to request and receive documents, materials and information necessary for the performance of his duties and orders of the management.

3.7. The deputy head of the scientific and organizational department has the right to improve his professional qualifications.

3.8. The deputy head of the scientific and organizational department has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.

3.9. The deputy head of the scientific and organizational department has the right to get acquainted with the documents defining the rights and obligations of the position held, the criteria for assessing the quality of the performance of official duties.

4. Responsibility

4.1. The deputy head of the scientific and organizational department is responsible for non-fulfillment or untimely fulfillment of the duties assigned by this job description and (or) non-use of the rights granted.

4.2. The deputy head of the scientific and organizational department is responsible for non-compliance with the rules of internal labor regulations, labor protection, safety, industrial sanitation and fire protection.

4.3. The deputy head of the scientific and organizational department is responsible for disclosing information about the organization (enterprise/institution) that is a trade secret.

4.4. The deputy head of the scientific and organizational department is responsible for non-fulfillment or improper fulfillment of the requirements of the internal regulatory documents of the organization (enterprise / institution) and the legal orders of the management.

4.5. The deputy head of the scientific and organizational department is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.

4.6. The deputy head of the scientific and organizational department is responsible for causing material damage to the organization (enterprise / institution) within the limits established by the current administrative, criminal and civil legislation.

4.7. The deputy head of the scientific and organizational department is responsible for the misuse of the granted official powers, as well as their use for personal purposes.

5. Specialization

5.1. Has the right: on behalf of the management and within its competence to represent the Institute in the bodies of the State Special Communications Service, institutions and organizations; participate in research and development work carried out or accompanied by the Institute; demand from subordinates timely and high-quality performance job tasks and duties, from the structural divisions of the Institute - timely provision of information for analysis and formation of plans and reports in the areas of work of the department; lead business correspondence with the bodies of the State Special Communications Service on issues within its competence.