The act of destruction of seals and stamps. The order to destroy the seals. Destruction procedure: order of conduct

21.07.2020

If you decide to destroy the stamp using the services of a third-party organization, then you will need to hand over not only the stamp products themselves, but also the necessary set of documents that you may be required to:

Statement from the head of the organization on the destruction of the stamp product
Copy of the manager's passport
A copy of the order on the appointment of the head, certified by a higher institution (for heads of state organizations)
Copy of the passport of the employee responsible for the destruction
Power of attorney for the employee responsible for the elimination of the stamp, from the head of the institution
Extract from the Unified State Register of Legal Entities (copy certified by a notary)
Service payment document

Then you can order a seal of the organization.

Order to destroy the seal of the organization sample

Attention

If it is more convenient for you to destroy the stamp by the forces of your institution, then the procedure looks approximately in the following way. On the basis of the Order on the destruction of the seal, the head of the organization creates a special commission, which is obliged to physically eliminate the cliche and all components of the stamp product in order to exclude its further restoration and use.

Further, the commission draws up an act of destruction, which is subsequently also approved by the signature of the head of the institution. The act of recycling the seal of the organization After the appointed commission has eliminated the stamp products, it is necessary to draw up a document confirming this fact.

Such a document is the Seal Recycling Act.

Seals and stamps at the enterprise:: information, comments, practice

Example 3 Additional seals CollapseShow The use of additional seals should be treated with some caution, as their legal force may be questioned. On documents submitted to state and regulatory authorities, we recommend that you affix the main seal of the organization.

There is nothing wrong with using an additional seal, but local officials may well refuse to accept documents certified by them. To avoid unnecessary delays, it is better to use the main print right away.
Noteworthy is the seal "For contracts". Is it possible to put it on contracts? Civil Code The Russian Federation does not contain at all the requirement to certify signatures in the contract with a seal. However, the agreement itself may include a condition that the signature is certified by the main seal of the organization.

If there is no such condition, then you can put the seal “For contracts”.

Act on the destruction of the seal and stamp

And this means that employers who pay their employees at the minimum wage must raise their salaries from May 1.< … ИП и самозанятым гражданам предложат новый спецрежим Минфин ведет работу над проектом закона, которым для самозанятых граждан, а также ИП без работников будет введен новый специальный режим налогообложения (налог на профессиональный доход).
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Home → Primary documents (filling samples) → The act on the destruction of the seal The need to draw up an act on the destruction of the seal of the organization may arise if (section 7 methodological recommendations for the implementation of GOST R 6.30-2003, approved. Rosarchive):

the company decided to abandon the use of printing in principle.
In 2015, amendments were made to the Laws on LLC and JSC, allowing organizations to operate without seals and stamps (clause 7, article 2 of Law No. 208-FZ dated December 26, 1995, clause 5, article

Seals and stamps in the organization

Sample regulation on seals and stamps commercial organization. Each company can make its own based on it, see below.
Example 12. Pay special attention to clause 7.1, which states that the use of seals not provided for by the regulations is not allowed. But after all, the organization is growing and developing, and the appearance of new seals, and even more so stamps, cannot be avoided.
This must be monitored and each new seal / stamp recorded in its Regulations in the standard way of amending the local regulatory act.

What to do with the old seals of the organization?

Entries with credentials verified: Chairman of the commission (signature) (surname and initials) Members of the commission (signature) (surname and initials) (signature) (surname and initials) (method of destruction) "" 20 at hours min. Place of destruction Commission Chairman (signature) (surname and initials) Commission members (signature) (surname and initials) (signature) (surname and initials) and stamps made (signature) (surname and initials) »» 20

Order on the destruction of seals and stamps sample

AT practical activities any organization sooner or later the question arises: "What to do with old seals?" There is no authority to use, there is no point in saving ... Responsibility for the further use of old seals is not normatively prescribed anywhere. Obviously, their use will be an act of falsifying documents, so the right decision is to destroy them.

Important

But by all means. There are at least two cases where evidence of destruction may be requested: by banks and by the justice authorities for further re-registration. We draw up an order to destroy the seal (example 1). Example 1

Fragment of the order to approve the sketch of the new and destroy the old seal Preparation for destruction: select the organization. In practice, the destruction of old seals is often carried out by the same organizations that produce them.

The act of destruction of seals and stamps sample

A legal entity, at its discretion, can place its own logo, emblem, bank details, contact details, etc. on the seal. Individual entrepreneurs (hereinafter - IP) are not required to have a seal (see.

Info

Federal Law "On state registration legal entities and individual entrepreneurs” dated 08.08.2001 No. 129-FZ). Examples of seals from GOST R 51511-2001: Example 1 Seals business companies CollapseShow In the mentioned GOST, you can also find requirements for the procedure for the manufacture, use, accounting, storage and destruction of seals, however, they are mandatory only for organizations using state symbols.

The technical requirements for the seals of organizations are contained in the National Standard of the Russian Federation “Certifying mastic seals.

Sample order for the destruction of seals and stamps sample

Accounting for seals and stamps All seals and stamps of the organization are subject to accounting. Information about the department in which this or that stamp or seal is located, when and to whom they were issued, handed over and destroyed, is contained in a special journal. Since this journal contains seals and stamps, as well as the handwritten signatures of the employees responsible for them, it is handwritten. The possible composition of the columns and the method of filling are shown in Example 5.

Occasionally, seals have to leave the organization and go, for example, to a meeting with a counterparty, as a result of which a protocol of disagreements to the contract will be signed immediately. The manager who travels to the meeting must take the seal with him.

This fact, as well as the fact that they returned the seal, are recorded in a special journal - see Example 6.

time, place and method of destruction.

In addition, in the form of the act, it is necessary to put prints of the stamps to be destroyed and attest in writing to the fact that the manipulations made led to the complete unsuitability of the cliché for further use. How to issue an act Registration of an act is also at the mercy of enterprises: it can be created in handwritten form or printed on a letterhead or a plain sheet of A4 or A5 format.

The only rule that must be observed is that all the information provided must be certified by the autographs of the members of the commission who carried out the disposal. After that, the act is submitted for certification to the head of the company or another person who has the right to sign such papers.

Order on the destruction of seals and stamps sample download

The destruction of seals and stamps implies the complete destruction of their printing surface and form, which does not allow the possibility of their restoration and further use. The seals (stamps) are delivered to the place of destruction in a sealed form. The destruction of mastic seals (stamps) is carried out by burning, and metal ones - by sawing off (clichés are sawn off with two cross lines). On the destruction of seals (stamps), all members of the commission sign in the act.

Step 7. "Registration of the Act on the destruction of seals and stamps" The Act is registered in the register of incoming documents. The employee responsible for accounting for seals (stamps), on the basis of the act, makes notes about the destruction in the relevant Book of Accounting for Seals and Stamps (Journal) and submits a copy of the act to the accounting department of the Main Financial and Economic Department.

Order on the destruction of seals and stamps sample dow

How to draw up an act on the destruction of the seal of the organization There is no approved form of the act on the destruction of seals and stamps. The act must list the members of the commission present at the destruction of the seal, indicate the reasons for the destruction and the method (for example, crushing into fractions, cutting into small pieces), as well as the date and time when this happened.

Also on the act, before breaking the seal, its imprint is affixed. And then the chairman and members of the commission put their signatures, confirming the fact of destruction.

On the basis of such an act, an entry on the destruction will need to be made in the journal of the movement of seals. This is done by the person responsible for keeping the seals. Act on the destruction of seals and stamps: sample Prev. / Next

Seals and stamps

How to issue an order to destroy the official seal? What is the official procedure for destroying the company seal?

The need to destroy the official seal of the enterprise, as well as any other seals, may arise in three cases:

upon re-registration, reorganization or liquidation of the organization;
when changing the details of the organization (form of ownership, name) indicated on the cliché of the seal;
the impossibility of using the seal due to the presence of defects, the seal has become unusable and cannot be used.

Although the issue of destruction is not regulated at the federal level, each individual subject of the federation and municipality may have its own local acts on the destruction of seals. When the Moscow Registration Chamber existed in Moscow, it was engaged in the destruction of seals, but the MRP was liquidated on the basis of Decree of the Government of Moscow dated 08.02.2005 No. 65-PP. Some seal manufacturers provide third party seal destruction services.

The procedure for self-destruction of seals and stamps is as follows:

Step 1. "Order of the head on the appointment of a commission"

Step 2. "Seals and stamps are handed over for destruction to the Office of Affairs"

Step 3

For all seals and stamps selected for destruction an act is drawn up(see Attachment). The act, with affixing of impressions of the destroyed seals and stamps, is drawn up by the employee responsible for accounting and storage of seals and stamps.

In the act for the destruction of seals (stamps), corrections are not allowed.

Step 4. "Reconciliation of the destroyed seals and stamps with the Act"

Step 5. "Selected seals and stamps are handed over for protection"

Step 6. "Destruction of seals and stamps in the presence of commission members"

The destruction of seals and stamps implies the complete destruction of their printing surface and form, which does not allow the possibility of their restoration and further use.

The seals (stamps) are delivered to the place of destruction in a sealed form. The destruction of mastic seals (stamps) is carried out by burning, and metal ones - by cutting (clichés are sawn off with two cross lines). On the destruction of seals (stamps) all members of the commission signed in the act.

Step 7. "Registration of the Act on the destruction of seals and stamps"

Act registered in the register of incoming documents.

The employee responsible for accounting for seals (stamps), on the basis of the act, makes notes about the destruction in the relevant Book of accounting for seals and stamps (Journal) and submits a copy of the act to the accounting department of the Main Financial and Economic Department.

Step 8. "Storage of the Act on the destruction of seals and stamps"

Acts on the destruction of seals (stamps) are stored within 10 years in specially instituted cases of the Department of Affairs, and then destroyed in the prescribed manner.

ORDER ON THE DESTRUCTION OF THE STAMP SEAL

In connection with the re-registration of ______________, I order:

1. Select for destruction the following seals and stamps that have lost their practical value (become unusable):

2.1 To ensure the fulfillment of the requirements established in clause 1, appoint a commission consisting of:

2.2 Appoint _____________________ as the chairman of the commission

3. Transfer the indicated seals and stamps to the Department of Affairs for their centralized destruction and deregistration before "___" ________ 20___.

4. Department of Affairs to re-register the seals and stamps according to their actual availability as of "____" ______ 20___.

5. I reserve control over the execution of this Order.

CEO
___________________
___________________
"_____" _________________20____

Appendix ("ACT ON THE ALLOCATION FOR THE DESTRUCTION OF SEALS AND STAMPS")

ACT on allocation for destruction of seals and stamps

In total, _______________________ (number in words) items are subject to destruction. Records with credentials are reconciled:

After the approval of the act, the listed documents were checked against the records in the act before destruction and completely destroyed by ____________________________ (method of destruction)
"____" ___________ 20___ at ___ hours ___ min.
Place of destruction ______________________________

Commission Chairman

Commission members
__________________ ______________________
(signature) (surname and initials)
__________________ ______________________
(signature) (surname and initials)

Marks in the accounting book on the destruction of seals and stamps

__________________________________
(signature) (surname and initials)

www.pechati-i-shtampi.ru

Act on the destruction of the seal and stamp

Drawing up an act on the destruction of seals and stamps occurs when a decision is made at the enterprise to dispose of stamp products. The act refers to the internal documents of the company and must be drawn up in a certain order.

Why destroy seals and stamps

There can be many reasons for destroying these attributes.

To date, the most common can be considered the law that came out in 2015 on the abolition of the mandatory approval of enterprise documentation using various imprints.

In other words, if earlier all legal entities, without exception, had to use stamps and seals in their work, now this is only the right of the company, which should be fixed by its internal regulatory documents.

Other reasons for the destruction of stamp products may be:

wear,
damage,
obsolescence,
liquidation or reorganization of the company,
change of company details, etc.

Disposal of seals and stamps is not a strictly mandatory procedure, however, carried out in accordance with all the rules, it to some extent allows you to protect enterprises from malicious manipulations with various kinds of documents by citizens with criminal intent.

The procedure for the destruction procedure

Today, the state does not regulate the procedure for either the production or destruction of seals, so organizations must independently develop a regulatory framework for these actions.
However, in general, the procedure for recycling clichés is approximately the same:

First, the management of the enterprise makes a decision to destroy the seals and stamps that have lost their relevance (it can be made in relation to one seal, or several or even all).
Then an order is issued, which is a catalyst to start this process.
On the basis of the order, a special commission is created, which conducts the destruction of stamp products.
To record the fact of disposal, a detailed act is drawn up.

It should be said that in some cases organizations do not deal with the destruction of seals and stamps on their own, but transfer this right to third-party firms.

As for the lost or stolen stamps, it is impossible to draw up a disposal act for them - in such cases, it is necessary to submit appropriate applications to the tax service and the police.

Commission: composition and goals

The recycling committee should include at least two people.
These can be any employees of the organization, but, as a rule, they are appointed as such:

director or any person close to the management of the company,
an employee responsible for the maintenance and storage of seals and stamps,
HR specialist,
lawyer,
secretary.

Among them, the chairman of the commission and ordinary members should be singled out.

The main task of the commission- select stamps that have lost their relevance, directly destroy them in any acceptable and most accessible way, and draw up an act about this.

For disposal, fairly simple methods are usually used:

cutting cliches on small pieces scissors (provided that they are made of polymers, rubber, rubber and other soft materials),
cutting with special tools (if the cliché is metal).

The main thing is that as a result of destruction, these products become completely unusable for further use.

How to draw up an act

Legislators have not developed a standard unified form of the act on the destruction of seals and stamps. This means that enterprises are free to write it in any form or according to a template approved in the accounting policy of the company.
However, there is a number of information that must be indicated in the document:

number, place and date of creation of the act,
Name of the organization,
data about the seal itself: details of the company displayed on the cliche (if there are several recyclable stamps, information about all of them is entered in the same way),
composition of the commission (positions, surnames, first names, patronymics of employees),
the reason for the destruction of the seal or stamp,
grounds for destruction (i.e. give a link to the document),
time, place and method of destruction.

How to draw up an act

The execution of the act is also at the mercy of enterprises: it can be created in handwritten form or printed on letterhead or a plain sheet of A4 or A5 format.

The only rule that must be observed is that all information provided must be certified by autographs of commission members who carried out the disposal.

After that, the act is submitted for certification to the head of the company or another person who has the right to sign such papers.

The mark on the act is put in a special register of the movement of seals and stamps, which should be maintained at the enterprise when using stamp products by its employees.

The act is drawn up in at least one copy, but if necessary, you can make copies of it.

How and how long to keep the act

The act of destruction of seals and stamps should be kept together with other documents for the period established by law or internal regulations of the company (but not less than three years), after this period the act can be disposed of.

Sample order for the destruction of seals

It happens that sometimes it is necessary to resort to a procedure that concerns the destruction of the previous seal. All enterprises and organizations are faced with the issue of changing the seal and this is very problematic. The destruction of the seal is due to a change in the details of the enterprise that are on the seal, due to the unsuitability of the seal, or the seal has been lost. If the question arises before the leadership of the organization about changing the seal, then a protocol is drawn up at the meeting, which indicates all those present who were at the meeting, also indicates the reason for the change or destruction, and as a result, the head of the organization issues an order to destroy the seal, a sample that is in each organizations. After drawing up this order, the process of making a seal is similar to the process as when creating a company. When replacing an old seal, it is necessary to draw up an order for destruction so that there are no problems in the future.

As a result, in order to avoid any problems after, it is necessary to draw up an act of destruction of the seal, a sample that every head of the company has. If the seal has been lost, then you need to take a certificate of loss of the seal, which is issued by the police department. If the seal that needs to be destroyed is recorded in the register, then it is necessary to inform the registration authority about this. The enterprise itself can deal with the issue of seal destruction, but it is better if a specialized company that produces seals takes care of this issue. The act of destruction must be preserved, since in the future various issues may arise that will relate to the destruction of the old seal.

When the issue of destroying the old seal is closed, if necessary, you can order the manufacture of a new one. All specialists in the manufacturing company adhere to the requirements of GOST and guarantee a high-quality product, and help during the destruction of the old seal and the preparation of all necessary documents.

In the manufacture of printing, layouts are used that have varying degrees of complexity based on existing samples or on the basis of sketches approved by the customer. If the print needs to be made according to the sketch, then it is necessary to prepare required documents related to the design legal entity or a private entrepreneur. If you need to print for joint-stock company, then approval of the sketch of the new seal is required.

The order for the production of a seal sample includes the following data: about the sketch of the seal and its approval, who will control the execution of the order and, accordingly, the sketches of the seals. To start making a print, you need to make a layout of the future print. AT modern time There are no special requirements for seals. But there are requirements regarding the full indication of the following data: the full name of the company, the indication of the legal form, if the seal is registered, then it is necessary to indicate the number that corresponds to the number of the registration register and the legal address. The layout must be created strictly according to the existing layout, but the already prepared sketch may be corrected in the future. The legislation specifies some regulations that relate to municipal and regional symbols. The layout, which is final, must be agreed upon by the customer and documented to ensure that there are no further problems. Then the manufacturer proceeds to manufacture, and all signed documents are stored as proof of the authenticity of the seal.

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Order to destroy the seal of the organization sample

Sometimes it happens that such a procedure as the destruction of the seals and stamps of the organization or institutions may be required. The reasons may be the following:

Liquidation of an organization or institution;
Changes in details (partially or completely);
Wear or damage to seals and stamps;

What needs to be done, and also where to start in the first place? First, the head of the organization must issue an Order on the liquidation of the seal of the institution, in which it is necessary to indicate the reason for making such a decision, then the actions in connection with this are prescribed point by point:

create a commission;
how to destroy;
draw up an act of liquidation;
from what date the impressions of the old stamp are considered invalid;
from what date the impressions of a new stamp are considered valid (if there is a replacement for new stamps);
Who is responsible for what is happening?

Who can recycle stamps

If the seal to be destroyed is one of the official stamps, then in most cases this procedure takes place at the Office of Affairs, where it must be handed over with all the relevant documents. If this is an ordinary seal or stamp, then the destruction of this type of stamp products can be carried out by own organization, or with the help of a third party organization endowed with such authority.

Statement from the head of the organization on the destruction of the stamp product
Copy of the manager's passport
A copy of the order on the appointment of the head, certified by a higher institution (for heads of state organizations)
Copy of the passport of the employee responsible for the destruction
Power of attorney for the employee responsible for the elimination of the stamp, from the head of the institution
Extract from the Unified State Register of Legal Entities (copy certified by a notary)
Service payment document

If it is more convenient for you to destroy the stamp by the forces of your institution, then the procedure is approximately as follows. On the basis of the Order on the destruction of the seal, the head of the organization creates a special commission, which is obliged to physically eliminate the cliche and all components of the stamp product in order to exclude its further restoration and use. Further, the commission draws up an act of destruction, which is subsequently also approved by the signature of the head of the institution.

The act of recycling the seal of the organization

After the appointed commission has liquidated the stamp products, it is necessary to draw up a document confirming this fact. Such a document is the Seal Recycling Act. It must contain:

the composition of the disposal committee
place and time
on the basis of which this action took place
name and sample of the recycled seal of the organization
destruction method (rubber cliche is usually cut into small pieces and burned, and metal is sawn off)
conclusion of the commission on bringing the seal into a state that is guaranteed to exclude its restoration and further use
signatures of all committee members

The act serves as the basis for making an appropriate entry in the Institution's Stamp Book, where the specific column indicates the date and number of the disposal act, as well as the reason for the procedure. The act is kept together with the magazine in order to avoid disputes and misunderstandings regarding the impressions of old stamps.

Of course, if on the issue of recycling / destruction of the seal of the organization your choice is our company, we will be able to do it professionally, competently and quickly, without losing sight of anything. You will only have to receive documents confirming the fact of the destruction of your old stamp product.

Order on printing in the organization

Any organization must have seals that are of great practical importance. Some of them are used for primary documents, some for primary documents and even for letters. In this article, we will consider what orders the seals are introduced in the organization.

From this article you will learn:

Order to change the seal of the organization;
Order on approval of the seal of the organization;
Order on the use of printing for documents.

Order to change the seal of the organization

Often a company needs to replace an old seal to a new one. In this case, the reasons can be very different. As a rule, seal replacement is required in the following cases:

Loss or theft of a valid seal;
Anti-counterfeiting protection;
Change of company details;
Changing the name of the organization;
Change of organizational and legal form;
Removal of the old seal.

Any of the above reasons requires the recognition of the old seal as invalid and the introduction of a new one to replace the decommissioned one. However, in order to put a new seal into effect, it is necessary to follow the procedure, which includes the corresponding order (we will consider the design rules below).

The very first step is to convene a meeting, following which a protocol will be drawn up on the need to introduce a new seal in the organization. This protocol should indicate the reason why a new seal was required (loss of the old one, invalidity, etc.), as well as a list of persons who made this decision. After that you need an order. How to arrange it, we will consider further.

Design rules

rules execution of orders c do not have a single form regarding the order to change the seal, therefore it is drawn up in free form. When compiling this document, you must specify the following data.

The reason why the seal needs to be replaced (due to loss, change of details, change of company name, etc.).
The date (in the format dd/mm/yy) from which the new seal comes into effect, indicating the name, name and legal address of the organization (if necessary, these data are duplicated in English).
A clause that cancels the validity of the first seal from the date of the introduction of a new one (an invalidation or invalidation clause).
The period during which the old seal (if any) will be destroyed.
Persons responsible for the destruction of the old print.
The list of organizations that need to be notified about the replacement of the seal.

Rules for issuing an order sample

After all the above points, the order must be signed by the head of the organization. This document must also contain an annex to the order (a sample is presented below) with the approval of a new print.

Sample order with attachments

Also, if necessary, the order can list the heads of structural divisions (branches of the organization) who should be informed about the replacement of the seal.

Order on approval of the seal of the organization

The presence of a seal in organizations is no longer considered mandatory for JSCs and LLCs. Companies of this legal form can leave the use of seals at their discretion. For other organizations, the presence of a seal is mandatory. Moreover, if a JSC or LLC plans to introduce a seal, then it is necessary to understand what kind of seal it is.

There are several types of seals: main and auxiliary. The main seals include official seals and seals of legal entities. The rules for issuing an order (clerical work) in commercial organizations equate the seal of a legal entity with a stamp, respectively, it is used on documents signed by the head of the organization. Regardless of which seal the organization plans to introduce an action, it must first be approved by order of the head.

In order to approve the seal of the organization, it is also necessary to collect a whole package of documents that will be needed for its production. So, you must first submit to the manufacturer the documents necessary for ordering the production of an impression. These include:

Copies of the Charter of the organization and a certificate of state registration of a legal entity, notarized;

Documents evidencing the election of this person to the position of the head of the organization;

The document in which the decision to produce this seal is made and displayed.

It should be noted that the presence of a seal in joint-stock companies and limited liability companies is not mandatory. In this regard, if your company belongs to these organizations according to its organizational and legal form, then the presence of a seal and its use (for which papers) should be enshrined in the Charter of the organization.

Design rules

Rules for issuing orders office work regulates only in relation to details: the content of the document in each case is determined separately. If it is necessary to approve the introduction of a new seal by issuing an appropriate order, then its content should be as follows:

Directly the text of the order (“I order to approve the sketch of the seal ...”) and the full name, name of the organization and legal address;

The date from which the seal takes effect.

What documents it is intended to work with (optional).

To this document, the rules for issuing orders regulate the presence of an application with the approval of the seal.

Also in this order, a separate paragraph may contain information on the approval of the Regulations on the procedure for using seals. In the presence of this clause, the rules for issuing an order also imply the following clause, according to which it is necessary to indicate from what date the Regulation comes into force.

It should be noted that it is the Regulations that should regulate the procedure for using seals in the company, the list of documents approved by it, the period of its validity and the procedure for destruction. It is also advisable to keep a journal of seals and stamps in the organization, which will display all the transfers of seals to employees and the reasons for which the issuance was carried out.

Sample order with application

Order on the use of printing for documents

The rules of office work (issuing an order is one of them) also implies the presence of an order to use a seal for documents if the seal (or seals) are intended for certain categories of business papers.

Recall , we already wrote above that an organization can have several seals, and the use of each is regulated by the relevant documents. So, there are seals that act only in relation to accounting documents. Simply put, the use of this seal on other documents will be of no value, moreover, this document will be considered invalid.

As a rule, an order to use a seal for documents and an order to approve the seal of an organization are drawn up in one document, if the order contains paragraphs on the entry into force of the Regulations on use of seals. It is this Regulation that regulates the procedure for applying seals to various documents, their storage, validity period, issuance to employees and the person responsible for storing the seal.

The regulation on the use of seals must be signed by the head of the organization. Moreover, it should contain marks on familiarization of responsible persons.

Application to the order registration sample

After the management of the organization makes and approves the decision to dispose of the seal, an act of destruction is issued. This document is an internal document of the organization and is drawn up in the manner approved for this type of business papers.

From the article you will learn:

federal laws Russian Federation, regulating the activities of enterprises of different forms of ownership, determine the need for each legal entity to have a seal indicating its company name and address.

Organizations that have a large number of stamp products in their arsenal should pay special attention to the issue of their accounting, storage and disposal.

The whole variety of stamp products that the company manufactures and uses in its activities can be classified on the basis of different criteria. According to the type of impression obtained when using a seal or stamp, they are divided into stamp products with an impression on paper using printing ink and printing with a three-dimensional impression on sealing wax, plasticine or a seal. The shape of stamp products can be round, oval, rectangular or triangular. By status - main and auxiliary, etc.

Reasons for the destruction of seals

Disposal, i.e. destruction seals and stamps occurs in an organization for a number of reasons. One of them is the release of a law on the abolition of the mandatory approval of documentation using seals and stamps. Previously, before the release of this law, all organizations had to use stamp products when working with documents without fail, now this procedure is not mandatory. It is the right of any company to continue or not to use clichés in their work. The only condition is that this procedure must be fixed by a local regulatory act of the company.

There are other reasons for the elimination of clichés:

physical deterioration;
damage;
reorganization or liquidation of a company;
change of company details.

It should be noted that the disposal of stamp products is not a mandatory procedure for the company. The purpose of recycling is to protect the organization from the possibility of illegal use of its attributes by fraudsters.

Destruction procedure: order of conduct

In 2017, the legislation does not define a standard procedure for the production and disposal of the firm's stamp products. Regulatory framework each organization can develop and approve these actions independently.

Basically, you don't need to invent anything. In each company, the procedure for the disposal of stamp products occurs approximately according to the same scheme:

The company's management decides to destroy the seals that have lost their relevance (the decision may concern one cliché, a whole series of clichés or all stamp products of the company);

Preparation, publication and approval of the order;

Establishment of a commission responsible for the destruction of stamp products;

Drawing up an act of destruction of seals.

In some cases, enterprises do not independently carry out the procedure for the disposal of clichés, but entrust it to third-party performers.

We draw special attention to the fact that the act of destruction cannot be drawn up retrospectively in relation to clichés that have been lost or stolen. In these cases, you need to file reports with the police about theft or loss. Also, this must be reported to the tax authorities, the bank and advertised in the media in order to prevent unauthorized use of the company's attributes by fraudsters.

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Destruction Commission

The size of the commission is usually small, but not less than two representatives of the organization. Theoretically, these can be any employees of the company, but in practice, members of the commission most often appoint a director or his deputy, an employee who keeps records and storage of stamp products firm, human resources officer, legal officer, or secretary-clerk.

Of the members of the commission, one is appointed chairman, the rest are ordinary members.

The purpose of the commission's work is to review all the stamp products of the company and select products that have lost their relevance.

The next stage of work is the elimination of non-functional samples in any way possible:

If the cliche is made of soft polymers, rubber, rubber, etc., then it is cut into small pieces with scissors;

If the cliche is metal, then it is cut off with the help of special tools.

The main meaning of these actions is to bring products into a state that does not allow their restoration and further use.

The final stage of the commission's work is the preparation and drawing up of an act of destruction of seals.

The act of destruction of the seal sample during liquidation

The legislation does not provide for a unified form of the act on the destruction of seals and stamps. In practice, this means that this document is drawn up in any form or according to a template that is used in the company's office work.

Required details

It should be noted that there is a list of necessary information that must be reflected in the act:

Registration number of the document;
Date of preparation;
Place of compilation;
Name of company;
Print data (all information displayed on the cliché, including company details). If several types of stamp products are destroyed, then data for each type is entered separately;
The composition of the commission (name and position of employees);
Reasons for the destruction of the product;
Grounds for destruction (link to the order);
Time, place and method of disposal.

Please note that the text of the document must contain prints of clichés to be recycled. Separately, the fact that the actions taken have brought the products into a state that does not allow their further use should be recorded.

A sample act of destruction of the seal is shown in Figure 1:

Figure 1. The act of destroying the seal

The act of destroying the seal

In 2017, the execution of the act is not regulated by law. It can be written by hand, created on a computer and printed on a printer on a plain sheet or letterhead. Format - A4 or A5.

All information contained in the act must be confirmed by the signatures of the members of the disposal commission.

The act is certified by the signature of the general director or a person who has the right to sign documents of this kind. An appropriate entry must be made in a special register for the movement of stamp products of the company. It is done by the person responsible for logging.

As a rule, the act is drawn up in one copy. If necessary, a copy can be made.

Storage of the act of destruction of the seal

Destruction act seals and stamps is stored together with other internal documents of the company during the period regulated by the local regulations of the company. Please note that this period cannot be less than three years. Upon expiration of the retention period, the document may be destroyed.

According to GOST R 51511-2001 “Seals with reproduction of the State Emblem of the Russian Federation. Shape, dimensions and technical requirements» seal - this is a "device containing a printing cliché for imprinting on paper".

As you can see, the definition is quite general. More informative is GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Requirements for paperwork”, which says that prop 25 “Seal Imprint” "certifies the authenticity of the signature official on documents certifying the rights of persons, fixing facts related to financial resources, as well as on other documents providing for the certification of a genuine signature. Documents are certified by the seal of the organization ".

To the question what exactly should be depicted on the seal of a legal entity(we will call it), meet paragraph 5 of Art. 2 of the Federal Law "On companies with limited liability» dated February 8, 1998 No. 14-FZ, as well as art. 2 of the Federal Law "On Joint Stock Companies" dated December 26, 1995 No. 208-FZ. These articles contain almost identical text, from which it follows that the seals of LLC and JSC must contain:

full company name LLC or JSC;
the location of the LLC or JSC.

In addition, the seals of an LLC or JSC may contain the trade name of the company in any language of the peoples of the Russian Federation and (or) a foreign language.

Branches and representative offices of companies must place the same information on the seals, plus the words "Branch" or "Representative office".

These are just the minimum requirements. A legal entity, at its discretion, can place its own logo, emblem, bank details, contact details, etc. on the seal.

Examples of seals from GOST R 51511-2001:

Example 1

Seals of business companies

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In the mentioned GOST, one can also find requirements for the procedure for the manufacture, use, accounting, storage and destruction of seals, however, they are mandatory only for organizations using state symbols. The technical requirements for the seals of organizations are contained in the National Standard of the Russian Federation “Certifying mastic seals. Shape, dimensions and technical requirements” (approved on the basis of the Federal Law of December 27, 2002 No. 184-FZ “On Technical Regulation”). Here, for example, the dimensions that both the print itself and the images on it should have are listed.

Concerning stamp, there is no official definition for it. We will consider stamp cliche with text, the purpose of which is to reproduce this text so that it does not have to be written by hand.

Example 2

Stamps for different purposes

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Types of seals in the organization

Any organization, as well as individual entrepreneurs, have the right to manufacture for their needs additional stamps. They will be dispersed among structural divisions and will be affixed by their employees on strictly defined documents. Which ones - should be prescribed in the relevant regulations (see clauses 5.2 and 5.3 in Example 12).

Example 3

Additional seals

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The use of additional seals should be treated with some caution, as their legal validity may be questioned. On documents submitted to state and regulatory authorities, we recommend that you affix the main seal of the organization. There is nothing wrong with using an additional seal, but local officials may well refuse to accept documents certified by them. To avoid unnecessary delays, it is better to use the main print right away.

Noteworthy is the seal "For contracts". Is it possible to put it on contracts? The Civil Code of the Russian Federation does not at all contain a requirement to certify signatures in a contract with a seal. However, the agreement itself may include a condition that the signature is certified by the main seal of the organization. If there is no such condition, then you can put the seal “For contracts”.

The most important seal of the organization is kept in the safe of the DOW service, the assistant to the general director or the director himself. All other seals, as well as stamps, are distributed by structural divisions. To control their storage and use, it is recommended to appoint responsible persons. The most logical thing would be to entrust the storage of seals and stamps to employees responsible for office work in departments. To do this, an order is created for the main activity (its administrative part is shown in Example 4).

Example 4

The administrative part of the order on the appointment of those responsible for the storage and use of seals and stamps in structural divisions

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The order goes through the usual procedure of approval and signing. CEO, after which it must be familiarized with it under the signature of all employees appointed responsible for the seal.

Accounting for seals and stamps

All seals and stamps of the organization are subject to accounting. Information about the department in which this or that stamp or seal is located, when and to whom they were issued, handed over and destroyed, is contained in a special journal. Since this journal contains seals and stamps, as well as the handwritten signatures of the employees responsible for them, it is handwritten. The possible composition of the columns and the method of filling are shown in Example 5.

Where and how to print?

If the form of the document provides for affixing a seal, then the place of the print can be indicated by the letters "M.P." ("Place of Seal"). In this case, the imprint can be placed directly on these letters. See Example 7.

Sometimes this mark is placed inside a specially designed for printing and delineated field (as in Example 8). Then you need to try to fit the seal inside, without going beyond the designated border. For example, such an option is provided in the Card with samples of signatures and seal imprints, the form of which was approved by the instruction of the Bank of Russia dated September 14, 2006 No. 28-I (colloquially referred to as a bank card).

Example 7

Affixing an imprint of the seal when indicating the place for it - "M.P."

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Example 8

Putting a stamp in a specially designated field

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If the place for the imprint is not indicated, and the seal is required to certify the signature of an official, then it must be placed in such a way as to capture small fragments of the position and the signature being certified (see Example 9). This rule is not fixed anywhere and is rather a business custom. From a logical point of view, this custom is quite justified: in fact, if a seal is affixed after signing a document, then the person who puts it can make it so that the imprint stands in a certain place - touching a fragment of the position and signature and at the same time leaving them readable . An imprint that completely covers the signature makes it difficult to identify it, and one that is somewhere far from it may raise doubts that it was affixed after the document was signed.

If the form of the document is such that it is impossible to stamp the seal, touching both the signature and the position at the same time, then it is better to “hook” the signature.

Example 9

Affixing a seal when certifying the signature of an official

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An approximate list of documents on which an imprint of the official seal is placed is given in Appendix 8 of the Guidelines for the implementation of GOST R 6.30-2003. The organization has the right to draw up such a list for itself, fixing the mandatory nature of its application. If an organization uses in its work not only the main, but also additional seals, then for all of them it is necessary to determine on which documents they will be affixed.

Places for affixing stamps, as a rule, are known and often even fixed in local regulations. So, in the Instructions for Office Work, it may be indicated that the stamp "Incoming No." is placed in the lower right corner of the document, and the stamp "In Case No." is placed in the lower left.

Destruction of seals and stamps

Proper accounting of seals and stamps also implies their competent destruction. A worn or broken seal cannot be thrown in the trash, especially without informing the responsible service. All unnecessary or worn-out seals and stamps are collected in the latter for subsequent destruction. This is recorded in the Register of seals and stamps (see in Example 5 the columns on the return of the seal to the administrative and economic service (AHS), they are filled in line 24).

A special commission is engaged in the destruction of seals and stamps. It is created at the direction of the head of the organization. It can be permanent or created for a year or one-time as needed.

To destroy a seal is to render its cliché completely unusable. Most often this is done by simply cutting it into small pieces with scissors. Metal seals will have to be crushed, sent to the furnace or filed. Of course, it is quite difficult to do this in an ordinary office, but metal seals are becoming less and less common today. Common rubber clichés are often used. The fact of destruction of the seal is reflected in the act (see example in Example 10), after which the registration data of the act are entered in the Register (see in Example 5 the last column “Notes / mark on destruction (date and number of the act)”).

If it suddenly turns out that seal lost, this is reflected in a special act - shown in Example 11. In the Journal of Accounts, this fact must be reflected in the last column “Notes / mark of destruction (date and act number)”, then:

instead of the more familiar inscription “Destroyed due to wear and tear (act dated July 17, 2014 No. 3)”
“Lost (act dated 07.07.2014 No. 6)” will be displayed there.

Possible periods of the commission and the order to create it (on the example of an expert commission) are shown in the article "Examination of the value of scientific and technical documentation"

The recipe for drawing up various acts is given in the article " Acts in the office and in the personnel department". Here you will find: prerequisite analysis (what is mandatory, what is optional, what is needed in certain cases); possible options for constructing the text of the act; three samples of fully executed diverse acts.

Sample regulation on seals and stamps

Finally, here is an example Regulations on the production, accounting, use, storage, destruction of seals and stamps in a commercial organization. Each company can create its own based on it, see Example 12.

In the manufacture of printing, layouts are used that have varying degrees of complexity based on existing samples or on the basis of sketches approved by the customer. If the seal needs to be made according to a sketch, then it is necessary to prepare the necessary documents that relate to the registration of a legal entity or a private entrepreneur. If it is necessary to make a seal for a joint-stock company, then the sketch of a new seal must be approved.

The order for the production of a seal sample includes the following data: about the sketch of the seal and its approval, who will control the execution of the order and, accordingly, the sketches of the seals. To start making a print, you need to make a layout of the future print. In modern times, there are no special requirements for seals. But there are requirements regarding the full indication of the following data: the full name of the company, the indication of the legal form, if the seal is registered, then it is necessary to indicate the number that corresponds to the number of the registration register and the legal address. The layout must be created strictly according to the existing layout, but the already prepared sketch may be corrected in the future. The legislation specifies some regulations that relate to municipal and regional symbols. The layout, which is final, must be agreed upon by the customer and documented to ensure that there are no further problems. Then the manufacturer proceeds to manufacture, and all signed documents are stored as proof of the authenticity of the seal.

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Seals and stamps

How to issue an order to destroy the official seal? What is the official procedure for destroying the company seal?

Step 1. "Order of the head on the appointment of a commission"

Step 2. "Seals and stamps are handed over for destruction to the Office of Affairs"

Step 3

Step 4. "Reconciliation of the destroyed seals and stamps with the Act"

Step 5. "Selected seals and stamps are handed over for protection"

Step 6. "Destruction of seals and stamps in the presence of commission members"

Step 7. "Registration of the Act on the destruction of seals and stamps"

Step 8. "Storage of the Act on the destruction of seals and stamps"

ORDER ON THE DESTRUCTION OF THE STAMP SEAL

Appendix ("ACT ON THE ALLOCATION FOR THE DESTRUCTION OF SEALS AND STAMPS")

ACT on allocation for destruction of seals and stamps

Act on the destruction of the seal and stamp

Why destroy seals and stamps

The procedure for the destruction procedure

Commission: composition and goals

How to draw up an act

How to draw up an act

How and how long to keep the act

Sample order for the destruction of seals

Order to destroy the seal of the organization sample

Who can recycle stamps

The act of recycling the seal of the organization

Order on printing in the organization

Related Articles

Order to change the seal of the organization

Design rules

Order on approval of the seal of the organization

Design rules

Order on the use of printing for documents

From the article you will learn:

Reasons for the destruction of seals

There are other reasons for the elimination of clichés:

Destruction procedure: order of conduct

Destruction Commission

The act of destruction of the seal sample during liquidation

Required details

The act of destroying the seal

Storage of the act of destruction of the seal

Types of seals in the organization

Accounting for seals and stamps

Where and how to print?

Destruction of seals and stamps

Sample regulation on seals and stamps

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